Grants and Contracts Administrator; Remote

Grants And Contracts Administrator (Remote)

Drive grants and contracts success! Join a collaborative and mission-driven environment where your expertise in grants and contracts administration will guide faculty and principal investigators through the full lifecycle of sponsored projects. This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.

Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

Work arrangement
- This position has the option to be 100% remote. Candidates must reside in one of the approved states for remote work, which can be viewed here: (Use the "Apply for this Job" box below). Anticipated pay range
- Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $96,900.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Departmental preferences:
Pre-award and post-award experience preferred. Certified Research Administrator is a plus. University/Institutional experience is strongly preferred.

Minimum qualifications:

Education/Training
- Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA) Onboarding Training and registration in a learning track within the first 90 days is required. The expectation is that the staff member will maintain the requirements for their level.

Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements. Experience
- No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

Skills:

Ability to analyze data and formulate conclusions. Ability to learn changing technologies related to grants and contracts management. Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point). Ability to communicate both verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports.

Knowledge of federal rules and regulations relating to research grant and/or contract activity. Knowledge of Duke University policies and procedures relating to grant and contracts activity. Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management. Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.

Understand and be able to apply costing rules and regulations to federally funded projects. Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties. Understand financial processes and controls including the reconciliation process.

Work performed:
Pre-award job responsibilities (30%) Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy. Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations. Follow through to submission to Sponsor. Advise the faculty/PI on administrative requirements in preparing proposal submissions. Assist faculty/PI and study team with development of internal cost assessment and subsequent budget development and negotiation with sponsor including the use of the Clinical Research Management System, if applicable.

Prepare, coordinate and review proposal elements such as biosketches, justifications and…