Res Administrator -Grants & Contracts

Sponsored Res Administrator 2-Grants & Contracts

The Office of Research Sponsored Research Services Grants and Contracts department (SRS G&C) is seeking a Sponsored Research Administrator 2 – Grants & Contracts (SRA
2) to support the greater UC research community. This position is an excellent opportunity for an experienced grants professional to make an immediate impact while expanding their skills in a dynamic and evolving research environment. This position offers opportunities for professional growth and advancement as well as a remote work option for eligible employees. The anticipated start date is October 5, 2026, or later.

Essential Functions:

• Assist faculty and staff with administering federal, state, and private grants, contracts, and external funding sources.
• Advise faculty and staff in the design of sponsored programs.
• Provide training to departmental staff through outreach meetings and fundamentals classes.
• Review grants and contracts to determine source of funds, funding level and period of performance.
• Review, negotiate and manage sponsored agreements, primarily the agreement's terms and conditions.
• Interact with sponsors' legal and contracting staff to negotiate terms and conditions of sponsored agreements.
• Prepare final draft of agreement.
• Advocate the university's interests in negotiations with external entities.
• Coordinate ongoing communication with multiple university constituents to support successful outcomes.
• Reconcile and organize information from multiple sources to ensure accuracy and efficiency.
• Oversee and ensure compliance of grants.
• Implement policies to ensure compliance with funding agency regulations.
• Assist faculty and department staff with interpreting sponsor and university policies and practices.
• Administration of non-financial grant activities.
• Oversee the review and submission of non-financial progress reports.
• Oversee proposal preparation and submission process.
• Set-up budget.
• Coordinate departmental review and data push between two systems to establish a fiscal account.
• Manually set-up fiscal account.
• Oversee the Just-In-Time (JIT) proposal review and the award acceptance process for a select group of sponsors with complex policies and procedures.
• Perform related duties based on departmental need.

Required

Education:

Bachelor's Degree must be in business administration, public administration or related field. Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience:

Two (2) years in grant and/or contract administration.

Additional Qualifications Considered:
Extensive experience negotiating industry and federal contracts and subcontracts. Familiarity with the Federal Acquisition Regulation (FAR) and other federal agency supplements, the Office of Management and Budget Uniform Guidance (UG), intellectual property, expert control, and technology compliance regulations. Understanding of SAP, Kuali, Grants.gov and other state and federal grant systems. Expert proficiency in MS Office Skills, e.g. Outlook, Word, and Excel.

Physical Requirements/Work Environment:
Office environment/no specific unusual physical or environmental demands.

Application Process Information: A resume and cover letter are required as part of the application process. Attach these documents before submitting your application.

Compensation and Benefits: UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Highlights include:
Salary/Hourly Pay Rate Information:
Up to $65,000, based on education and experience. Comprehensive Tuition Remission UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university. Robust Retirement Plans As a UC employee, you won't contribute to Social Security (except Medicare). Instead, you'll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance UC prioritizes work-life balance with a generous time-off policy, including:
Vacation and sick time 11 paid holidays and additional end-of-year paid time off (Winter Season Days) 6 weeks of paid parental leave for new parents Additional Benefits Include:
Competitive salary based on experience Comprehensive health coverage (medical, dental, vision, prescription) Flexible spending accounts & wellness programs Professional development & mentorship opportunities

To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider "easy apply" applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at jobs.