Procurement and Contracts Administrator

Salary Placement: The salary range provided above represents a good-faith estimate of the salary the Agency expects to pay for this classification. Salary placement is typically between the starting salary and the midpoint of the posted range. However, the Agency reserves the right to set salary placement outside of this guideline based on factors including, but not limited to, qualifications and experience, position complexity, internal equity, and organizational need.
Employment Type: At-Will/Non-Union Represented.
Schedule: Flexible (9/80; after the training period is satisfactorily completed). A flexible schedule is dependent on satisfactory job performance, conduct, and attendance and/or may be withdrawn at any time to meet agency needs.

* This position is based at Access Services Headquarters in El Monte and requires a minimum of two (2) in-person workdays per week. A hybrid work arrangement may be available for the remaining workdays, subject to operational needs and management approval. Any remote work arrangement is not guaranteed and is contingent upon satisfactory job performance, conduct, attendance, and agency needs, and may be modified or withdrawn at any time.

Remote work days may still require travel to contractor sites or other field locations as business needs dictate.

The Procurement and Contracts Administrator manages the end-to-end strategic sourcing, drafting, and negotiation of solicitations and contracts across diverse operational sectors, including transit, IT, and construction. The Administrator serves as a key partner to internal departments by guiding technical planning, conducting cost/price analyses, preparing and delivering executive presentations to the Board of Directors and ensuring that contracts are properly managed and administered.

Additionally, the Administrator performs financial reconciliation and ensures compliance with complex federal, state, and local regulations, including FTA guidelines, Buy America standards, and prevailing wage laws.

The Procurement and Contracts Administrator is a non-supervisory position and reports to the Manager, Procurement and Contracts Admin.

To learn more about Access Services and its responsibilities in the greater Los Angeles region, please visit our website, and .

Access Services is committed to delivering outstanding quality service to every rider, a commitment that is echoed in our mission and vision statements. Discover more about Access Services and our commitment to quality.

• Contract Drafting. Author, draft, and prepare legally binding contracts, including purchase agreements, purchase orders, bench contracts, task orders, amendments, service level agreements (SLAs), and Memorandums of Understanding (MOUs).
• Contract Negotiation. Lead negotiations on pricing, terms, and service levels to maximize value and minimize risk.
• Contract Administration. Prepare, review and manage contract amendments, changes and related documents throughout the life of the contract.
• Departmental Planning. Guide internal departments in developing written justifications, statements of work (SOWs), technical specifications, independent cost estimates (ICEs), and other planning documents.
• Strategic Sourcing. Manage the end-to-end bidding process, including authoring solicitation documents (RFPs, RFQs, RFIs, IFBs), leading evaluation committees, conducting cost/price analyses, and issuing final contract awards.
• Stakeholder Communication. Author, prepare, and deliver comprehensive reports and presentations to the Board of Directors, committees, and executive stakeholders.
• Financial Reconciliation. Review and coordinate invoices against payment schedules and contract terms to resolve discrepancies.
• Cross-Functional Procurement. Oversee the procurement goods and services across diverse operational sectors, including transit operations, fleet acquisition and maintenance, real estate acquisition, construction, facilities, information technology, customer relations, and corporate training.
• Regulatory and Legal Compliance. Actively ensure all procurement processes and contract awards comply with federal, state and local laws, including transit rules (FTA Circular 4220.1F and 2
  
  CFR Part 200), labor and wage laws (Davis-Bacon, Copeland Act, California Labor Code), sourcing laws (BABA Act), and other relevant laws.
• Other Duties. Perform other related duties as assigned.

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. Reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions may be made. A typical combination includes:

Bachelor’s degree from an accredited four-year college or university in Business, Business Administration, Business Law, Contracts Management, Economics/Finance, Government Contracting, Legal…