Contracts Manager

Position Title:

Contract Manager

Type:
Full-Time (40 hours/week), Non-Exempt

Reports To:

Vice President of Finance

Location:

Remote (San Francisco Bay Area-based preferred;some in-person meetings and events required)

Founded in 1988, the Lavender Youth Recreation & Information Center (LYRIC) is a nationally recognized leader in youth-led social change. We partner with over 2,000 LGBTQQ+ youth annually to build community, nurture healing, and foster long-term stability through education, career development, wellness, and leadership programs.

LYRIC’s vision is rooted in equity, liberation, and joy—especially for trans, nonbinary, Black, Brown, disabled, and system-impacted youth navigating structural barriers. With a $6M annual budget and a multigenerational, multicultural staff of 20+, LYRIC continues to create affirming spaces that center youth voice, safety, and power.

We’re hiring a Contract Manager to support LYRIC’s fiscal integrity and contractual compliance across all government and institutional grants. This role is essential to the success of our Finance Department—ensuring our programs are well-resourced, accountable, and aligned with our mission to serve LGBTQQ+ youth.

The Contract Manager will manage all phases of contract administration, from budget development and invoicing to reporting and audit preparation. You’ll work closely with the VP of Finance, Executive Director, and internal teams to ensure that all deliverables are met and funds are accurately tracked. This is a key cross-functional role that connects finance, programs, development, and human resources in support of LYRIC’s long-term sustainability.

This is a remote position with required in-person attendance at periodic meetings, trainings, and community events in San Francisco.

• Manage contract processing for new and renewing grants, including scopes of work, budgets, and required attachments.
• Monitor and ensure compliance with all funder requirements, deadlines, and documentation standards.
• Serve as a liaison to government agencies and attend all required funder trainings and meetings.
• Maintain digital contract records in Quick Books Online, Box, and internal tracking systems.
• Support monitoring visits and audits by preparing reports and documentation in coordination with the VP of Finance.

• Prepare and submit monthly invoices for all government contracts; follow up on receivables and reconcile payments.
• Run reports and generate financial exports in Quick Books Online to support contract-specific coding and tracking.
• Maintain accurate records of accounts receivable and reconcile outstanding balances.
• Coordinate with internal teams to allocate expenses, staff time, and benefits in alignment with contract budgets.

• Maintain the organization’s “Fiscal Year Schedule of Government and Other Contracts” and “Invoice Status” documents to ensure clear, timely communication across departments.
• Develop allocation tools for tracking deliverables, expenditures, and staff allocations in partnership with the Finance Manager.
• Collaborate with HR to ensure benefit costs accurately applied to grants and budgets.

• Assist in developing LYRIC’s organizational and contract-specific budgets, including mid-year modifications.
• Support monthly financial closes and year-end audits by preparing journal entries, reconciling expenses, and compiling documentation.
• Prepare journal entries for payroll, insurance, 403(b) contributions, and other allocations.

• Communicate regularly with city departments and funders regarding invoicing,…