Business Administration Manager

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Full Time New York, NY, US

Salary Range: $ To $ Annually

Position Title
:
Business Administration Manager

We are seeking a Business Administration Manager to serve as the operational and commercial hub connecting Sales, Finance, Operations, Supply Chain, and Legal teams. This role is ideal for a highly analytical professional with experience in contract administration, commercial operations, and cross-functional project management who enjoys driving process improvements and mitigating business risk.

• Cross-Functional Liaison:
  Serve as the primary operational liaison between Sales, Operations, Finance, Supply Chain, and Legal teams to ensure full contractual integrity and lifecycle execution.
• Document Administration:
  Support the administration, tracking, maintenance, and renewal filings of the company's proprietary asset portfolio—including patents, copyrights, trademarks, and trade secrets.
• Document Management:
  Review, manage, and track commercial documents, non-disclosure agreements (NDAs), master service agreements (MSAs), contracts, and statements of work (SOWs).
• Contract Oversight:
  Partner with Finance and Sales to ensure all active contract terms, pricing parameters, delivery commitments, and specialized conditions are understood, tracked, and honored across the business.
• Workflow Standardization:
  Standardize contract administration workflows, maintaining an accessible, audit-ready central repository of commercial obligations and critical milestones.
• External Legal Counsel Coordination:
  Liaise directly with external legal counsel and patent/trademark agents to manage docketing schedules, filing deadlines, evidentiary support, and documentation requests.
• Risk Mitigation:
  Identify commercial and contractual risks within sales proposals and vendor arrangements, proposing proactive mitigation strategies to protect business interests.

• Agreement Lifecycle:
  Oversee the end-to-end administration of consignment agreements, including terms compliance, renewal negotiations, and formal contract amendments.
• Inventory Reconciliation:
  Conduct routine inventory reconciliations in close coordination with Operations, Supply Chain, and Finance to ensure physical-to-book accuracy, mitigate shrinkage, and resolve discrepancies.
• Compliance Monitoring:
  Monitor customer compliance regarding minimum turnover thresholds, settlement cycles, payment remittances, and audit rights.

• Commercial Guidance:
  Provide commercial and contractual guidance to support strategic business decisions, bids, and high-value customer negotiations.
• Stakeholder Partnership:
  Collaborate with Finance, Operations, Procurement, Supply Chain, and external legal counsel to optimize commercial deal structures, margins, and operational feasibility.
• Process Improvement:
  Drive continuous operational improvements by establishing streamlined approval matrices, standard operating procedures (SOPs), and compliance checklists.

• Bachelor’s degree in business administration, legal studies, finance, supply chain, or related field.
• 5+ years of progressive experience in business operations or business administration.
• Demonstrated experience working with commercial contracts, sales, and consignment agreements.
• Working knowledge of asset administration (including trademarks, patent lifecycle tracking, licensing, NDAs).
• Ability to travel as needed to remote offices, customer sites, and other business…