Purchasing Assistant

Position Summary

The Assistant to the Director of Supplier Relations has an integral role within the Purchasing Department. This individual is expected to carry out multiple functions and follow directions in tracking invoice pricing, invoice exception/reconciliation, BOSS system support, detailed pivot reporting, and product maintenance.

• Develop clear understanding of the BOSS system processes, reporting functions, and pricing by distributor as related to invoicing.
• Monitor all receipts for exceptions in the BOSS system for clearing and exporting to the Accounts Payable side in accounting.
• Continually improve the process for communication with the field regarding receipts and production substitutions from distributors.
• Develop strong internal relationships with Field and Home Office Opaa! team members.
• Act as liaison between the Pricing Coordinator and Director of Nutrition Services on all receipt issues and reporting.
• Communicate issues and errors in pricing to the Pricing Coordinator when BOSS exceptions reveal errors.
• Track and manage invoices Received but not Approved for Export within BOSS to support the AP team.
• Develop reports to track issues and errors created when received improperly by Field team members regarding company’s products, pricing, etc.; preparing and analyzing meaningful reports for use by the Director Supplier Relations.
• Support the Pricing Coordinator and Director Supplier Relations with data gathering and report formatting as needed.
• Support all field teams with BOSS additions and items for special events and catering.

No marginal functions identified

• While performing the duties of this job, the employee is frequently required to stand, walk, sit, climb, balance, kneel, crawl, push, pull, grasp, feel, taste, smell, talk, hear, and reach with hands and arms.
• The employee must exert over 25 pounds of force occasionally and/or be able to frequently lift, carry, push, pull, or otherwise move objects up to 35 pounds.
• Specific vision abilities required by this job include concentrated attention, depth perception, ability to bring objects into sharp focus, color vision.

• Inside and outside working conditions.
• Frequently works around moving mechanical parts and is frequently exposed to wet and/or humid conditions and extreme heat.
• Occasionally exposed to toxic or caustic chemicals and extreme cold.
• Noise level is occasionally loud.

BS Degree in a related field preferred, but not required

• 3-6 years accounting experience in account/invoice reconciliation.
• Strong analytical and reporting skills
• Experience with usage of inventory/ordering systems required.
• Strong ability to integrate and communicate effectively, orally or in writing internally in the organization.
• Able to effectively write business correspondence and memos/emails.
• Ability to foster positive relationships and strong internal partnerships.
• Strong project management skills with ability to lead and motivate team mates.
• Team player who is responsive, respectful of others, and willing to “roll up sleeves” and work with team members at all levels to accomplish tasks.
• Proven track record as a high-performing, self-starter who accepts responsibility for accomplishing personal goals.
• Proficient in the use of Microsoft Office software (Word, Excel, Outlook, PowerPoint, Access).
• Willingness to travel (less than 10%).

Computer, Calculator, Telephone, Smart Phone, Fax, Scanner, Copier, Printer

None

This job description in no way…