Senior Grant Specialist

Position Summary:

The Senior Grant Specialist is at the center of accessing external funding to drive campus innovations and promote collaborative initiatives in higher education that can change the trajectory of students’ lives toward greater economic and social mobility, with potential positive effects across families and future generations. The position entails research, writing, and submitting grant proposals to diverse funding organizations to secure financial support for university initiatives and projects.

The Senior Grant Specialist also oversees, coordinates and facilitates campus proposal development processes, and works closely with faculty, staff, and administrators to ensure high-quality submissions that align with institutional goals and funding priorities in fulfillment of the university’s purpose, vision, and strategic plan. A key aim of this work is to support the development of proposals that uplift our students to attain their personal goals and expand educational pathways to rewarding employment and careers.

This is an exempt, full-time position that supports institutional advancement. Because close collaboration with the campus community is essential to this role, we will not consider remote work. The position reports to the Provost.

Specific

Job Duties (Essential Functions and Responsibilities):

Grant Proposal Development:

Oversee and conduct research to identify funding opportunities that address the university’s strategic priorities and initiatives, and share with relevant campus constituents.

Supervise, facilitate, write, and/or assist with the development of compelling grant proposals and narratives that effectively communicate institutional and project goals, research methodologies, outcomes, evaluation, and budget justifications to meet solicitation specifications.

Oversee and assist faculty and staff to develop or complete the non-technical aspects of grant proposals; facilitate faculty/staff incorporation of technical (program-specific) content and supporting research into proposals.

Provide supervision and guidance to the Grant Specialist to ensure the production of high-quality proposals to meet deadlines in a timely manner.

Ensure compliance with all grant requirements, including agency regulations and institutional policy, and proposal preparation guidelines such as formatting, supporting documentation, and submission deadlines.

Submit grants as the university’s primary Authorized Organizational Representative (AOR).Proposal Coordination and Facilitation:

Serve as chair of the Grant Concept Review Committee and conduct review meetings twice monthly as needed.

Coordinate completion of internal university processes (Concept Proposals, Intents to Apply, budgets) to meet Adams State Grant Policy, including communications with departmental representatives /project directors and with the Finance Office, Controller of Sponsored Programs, Purchasing Office, and Adams State University Foundation, as applicable.

Provide guidance and support to faculty, staff, and consultants on developing competitive proposals, including draft and budget review, and feedback for improvement.

Coordinate proposal development meetings, agenda, timelines, and deliverables to ensure timely submission, including budgets for review by the Controller of Sponsored Programs.

Collaborate with the Office of Institutional Effectiveness to facilitate institutional data extraction and reporting mechanism/s for grant applications upon request.

Facilitate collaborations among multiple departments or institutions when necessary to strengthen proposals and enhance competitiveness.

The secondary duties of this position include:

Grant Planning and Communications:

Mentor and facilitate a culture of grant-writing…