Program Project Specialist

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

Address:
Equipment Services Administration
2225 S. 22nd Ave.
Phoenix, AZ 85009

Salary: $53,079 - 63,079
Anticipated Salary: $58,079.84
Grade: 19
Closing Date: 09/21/2026

This position will directly support the financial functions for Equipment Services (EQS) and will report directly to the EQS Business Manager. Assist in managing the financial requirements for monthly Vehicle Lease payments, processing of tow invoices, TPT Tax, Auction data, fleet fixed asset management. This position also works on a variety of on-going complex financial projects and activities. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Direct purchasing activities against State/Agency contracts for EQS. Communicates effectively with customers, suppliers, Procurement, and Accounts Payable to help pay invoices and resolve issues. Process and manage Vehicle Lease payment purchase orders and invoices. Track state fleet purchasing for ADOT and State Fleet. Initiate and track State Fleet transfers for purchasing of expansion fleet. Process and manage monthly fleet auction reporting, verification of initial funding for fleet purchases, transfers of auction Payments to proper recipients.

Coordinate with fixed assets on removal of auctioned fleet. Mange Generate spreadsheets, compile information, prepare/update reports. Expenditure Corrections. Process and manage Fuel purchase orders and invoices. Responsible for the bulk fuel estimates for purchase orders and the processing of 100 invoices monthly ($10,000,000 Fuel and $3,500,000 Repair) expenses. Verify and processes state fleet towing invoices for payment processing and reporting accuraсу

Knowledge, Skills & Abilities (KSAs):

• Budgeting principles and fiscal management strategic planning methods, to conduct research and compile findings
• Computer applications and software.
• Working knowledge of the Procurement Code with its application to the requisition of goods and/or services.
• State processes as they relate to purchase orders, purchase requests, budgets, invoices and procurement.
• Microsoft Office (Access, Excel, Power Point and Word) and the Google Workspace.

• Oral and written communication techniques.
• Research, complex analysis, strategic planning, problem solving, and conflict resolution.
• Proficiency in "business math" reading, analyzing.
• Professional level interpersonal skills.
• Interpersonal communication to establish and maintain effective business relationships both internally and externally
• Organizational management and problem solving.

• Employ advanced problem-solving skills.
• Apply rules and regulations fairly and consistently.
• Seek creative alternatives and formulate solutions.
• Adapt to changing conditions.
• Develop organizational capabilities and integration of strategic objectives.
• Articulate with clarity, remain calm and professional in stressful situations.
• Inspire cooperation and confidence and create a trusting environment.

This position requires a minimum of 3 years of…