Purchasing Coordinator

Job Details

• Job Location:
  
  SGCH New Tomorrow Resiliency Center
  - Brownsville, TX 78526
• Position Type:
  Full Time
• Education Level: High School
• Travel Percentage:
  Up to 25%
• Job Shift: Day
• Job Category:
  Business Development

Department:
Administrative

Job Title:

Purchasing Coordinator

Supervisor:
Senior Purchasing Coordinator

FLSA Status:
Exempt

Prepared By:
Human Resources Department

The Purchasing Agent Sunny Glen Children’s Home is responsible for assisting all supervisors in the day-to-day office administration-related tasks to ensure that office duties are completed in a timely manner. The Purchasing Coordinator obtains requirements by verifying, preparing, and forwarding purchase orders; verifying receipt of items; and authorizing payment.

• Verifies purchase requisitions by comparing items requested to the master list; clarifying unclear items; and recommending alternatives.
• Forwards available inventory items by verifying stock; and scheduling a delivery.
• Prepares purchase orders by verifying specifications and prices; obtaining recommendations from suppliers for substitute items; and obtaining approval from the requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by forwarding receiving documentation.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes purchasing and organization mission by completing related results as needed.
• Other duties may be assigned.

Continuous Learning
- Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Job Knowledge
- Competent in required job skills and knowledge; exhibits an ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how a job relates to others; uses resources effectively.

Use of Technology
- Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

Problem-Solving
- Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.

Communications
- Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Cooperation
- Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Oral Communication
- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

Teamwork
- Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Written Communication
- Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Change Management
- Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.

Performance Coaching
- Defines responsibilities and expectations; sets goals and objectives; gives performance feedback; motivates for increased results; recognizes…