Entertainment Design Coordinator - REMOTE U S

Job Description:

Luna Lux is a premier lighting design, AV design, and equipment rental procurement, and integration company founded in 2012. We provide lighting and AV design services for museum exhibitions, theme parks, live events, activation, and experiential industries. We also offer technical labor and equipment rentals in North America with a specific focus on live events.

Our design studio and central warehouse are located in Dallas, TX. We have representation in Houston, Los Angeles, New York City, Chicago, and Philadelphia., allowing us to serve North America from coast to coast. Our European headquarters is in Dublin, Ireland.

We design for:

• Theatre
• Museum Installations
• Theme Parks
• Cruise Ships
• Corporate Events
• Architectural and Permanent Installations
• Indoor and Outdoor Projection Mapped Activations
• Live Event Broadcasts
• Concerts
• Activations

The Entertainment Design Coordinator supports project managers and project teams in the planning, organization, and execution of projects from start to finish. They help ensure that projects remain organized, on schedule, within budget, and aligned with contractual requirements. The Entertainment Design Coordinator manages project documentation, schedules, communications, and administrative tasks while coordinating information between the company, clients, vendors, and project team.

They assist the project managers with tracking project progress, identifying issues, preparing project deliverables, and maintaining accurate project records. The Entertainment Design Coordinator is expected to develop a strong understanding of the company's project management processes and work toward progressively taking on greater project management responsibilities. This role is an hourly part-time role with an estimated average 10-20 hours per week.

Job Responsibilities:

• Assist project managers with planning, organizing, and maintaining project plans, schedules, task lists, action items, and deadlines.
• Coordinate project meetings, including scheduling, agendas, meeting notes, and distribution of action items.
• Track project progress and follow up with team members, vendors, and clients on outstanding tasks and deliverables.
• Maintain accurate and organized project documentation, including meeting notes, schedules, and correspondence.
• Assist with project budgeting and financial tracking, including monitoring purchase orders, invoices, expenses, and committed costs.
• Assist project managers with identifying and documenting project risks, issues, and potential schedule or budget impacts.
• Coordinate communication between company staff, clients, vendors, subcontractors, consultants, and other project stakeholders.
• Assist with preparing project reports, status updates, presentations, and other project deliverables.
• Maintain project records and ensure required documentation is completed and distributed in a timely manner.
• Communicate project updates and outstanding items to the project managers and relevant project team members.
• Develop an understanding of project management best practices, company procedures, and project delivery standards.
• Continue professional development and education related to project management, entertainment technology, and emerging technologies.
• Perform other related duties as assigned.

Requirement Capabilities:

• Theater, Film/TV, Theme Park, and/or Museum Design Experience
• Working knowledge of theatrical design and technical knowledge of specific disciplines, including methods of construction.
• Working knowledge of architectural and facility requirements and the integration of lighting, audio, video, media, and other technical systems into an attraction, museum, or live event.
• Understanding of the creative process and the development of creative design.
• Ability to support the delivery of a project's established scope, schedule, and budget.
• Demonstrated commitment to ongoing personal education.
• Ability to work flexible hours, including nights, weekends, and holidays when required.
• Proficient in Microsoft Office and/or G Suite.
• Familiarity with project management, scheduling, accounting, or collaboration software.
• Basic understanding of project documentation and vendor coordination.
• Ability to learn and effectively use company-specific project management and business systems.
• Possess excellent communication skills; highly motivated; can accept direction easily.
• Fluent in English (written and spoken).
• Excellent verbal and written communication skills.
• Excellent…