Pre and Post Award Research Grants Administrator

Vitalief is a clinical research consulting firm focused exclusively on the clinical research industry, providing consulting, staffing, and technology-enabled services to academic medical centers, health systems, sponsors, CROs, and site networks. By combining deep subject matter expertise with the experience of senior research practitioners, we help organizations accelerate study activation, optimize operations, improve financial performance, and build scalable workforce solutions that reduce costs, increase efficiency, and advance clinical breakthroughs for patients.

Vitalief is seeking an experienced Pre- and Post-Award Research Grants Administrator to join our team as a full-time, fully benefited Vitalief employee.
This position is 100% remote. The Grants Administrator will support a major statewide clinical research initiative for our client, a leading academic medical center in New Jersey.

• Learn from senior leaders: Work alongside Vitalief’s senior clinical research and business leaders to broaden your expertise, gain new perspectives, and learn from professionals with deep, real-world experience.
• People-First Culture: Join a collaborative environment focused on professional growth, innovation, and teamwork.
• Comprehensive Benefits: Enjoy 20 PTO days, 9 paid holidays, company-paid life insurance, short- and long-term disability coverage, a 401(k) retirement plan, and comprehensive healthcare benefits.
• Work Location: This is a 100% remote position(EST Zone work hours).
• Salary Range: $80,000 – $110,000 annually, depending on experience level.

• Review and coordinate grant and contract proposals for completeness, accuracy, and compliance with sponsor and institutional requirements.
• Assist Principal Investigators and research teams with proposal development, budgets, justifications, required forms, and supporting documentation.
• Coordinate multi-investigator and multi-institutional proposals and ensure submissions meet internal and sponsor deadlines.
• Submit proposals through institutional systems and sponsor portals and maintain accurate submission records.
• Serve as a liaison between sponsors and Principal Investigators regarding questions and requirements before award issuance.

• Coordinate award setup, budget management, financial monitoring, reporting, subawards, and closeout activities.
• Monitor budgets and expenditures, assist with forecasting, and identify and resolve financial or compliance issues.
• Prepare and submit Research Performance Progress Reports (RPPRs) and other required progress reports.
• Coordinate sponsor prior-approval requests, including no-cost extensions, budget changes, changes in scope or PI, and carry forward requests.
• Ensure compliance with sponsor terms, institutional policies, and applicable federal and state requirements.

• Serve as a central point of contact for assigned grant portfolios and coordinate activities across faculty, research administration, Finance, Contracts, Regulatory/IRB, Data, Operations, and external collaborators.
• Track project deliverables, milestones, deadlines, dependencies, and sponsor requirements.
• Identify and proactively address risks, gaps, issues, and potential delays.
• Coordinate meetings, action items, communications, and follow-up across multiple work streams.
• Provide regular project and portfolio status updates to leadership.
• Maintain comprehensive and organized project documentation to support continuity and knowledge transfer.

• Maintain accurate grant, award, personnel, budget, and milestone information within institutional research administration systems.
• Support…