Studio Manager

Location: This role is home based, hybrid or in-office inthe United States, eastern time zone.

Bentley Systems istheinfrastructure engineering software company, advancing the world’s infrastructure—sustaining both the global economy and the environment. Within Bentley, the Design organization shapes meaningful experiences—from brand to in-product interactions—with clarity, coherence, and craft.

An integral part of this work lies with the Brand and Creative team, amultidisciplinegroup of designers, writers, and storytellers who elevate Bentley’s brand through strategic thinking, compelling narratives, and a cohesive visual and verbal identity. From campaigns to events, we shape experiences that celebrate our users and the impact they make on the world.

As Studio Manager for the Brand and Creative team, you will drive operational excellence and support creative output across graphic design, content, and video production. You’ll oversee the daily workflow of a multidisciplinary team, ensuring priorities are clear, resources are used effectively, and timelines remain realistic and on track.

Reporting to the Executive Creative Director, you will foster an environment where creativity and efficiency go hand in hand. Through thoughtful planning, clear processes, and strong prioritization, you’ll empower the team to deliver high-quality work while partnering closely with stakeholders across the organization and with external collaborators.

You are a proactive, detail-oriented leader who balances creative ambition with operational discipline. Skilled at managing diverse talent across time zones, you keep multiple projects moving smoothly while navigating challenges with focus and agility. Your passion for creativity and talent for bringing structure to fast-paced environments make you integral to a high-performing, collaborative studio.

• Prioritize and manage workloads for a diverse team of graphic designers, content creators, and video production specialists.
• Assess and prioritize workloads to ensure efficient use of resources and timely project delivery.
• Allocate resources based on project needs, skillsets, and availability.
• Manage team capacity and workflow to balance multiple projects concurrently.
• Develop and maintain realistic schedules, ensuring all deadlines are met.
• Coordinate with the Executive Creative Director, Creative Operations Manager, and other stakeholders to align on timelines and deliverables.
• Monitor project progress and make adjustments as necessary to keep projects on track.
• Oversee freelancers' workloads across multiple time zones. Allocating projects, monitoring their hours, managing purchase orders and invoicing.

• Utilize our project management tool (Click Up) for scheduling and collaboration with the team.
• Foster a collaborative and creative work environment that encourages innovation and high-quality output.
• Facilitate open communication and collaboration within the team and with other departments.
• Oversee digital asset management, including archiving outdated assets, managing user accounts and permissions, updating metadata, and addressing colleague inquiries.

• Act as the primary point of contact for internal and external stakeholders regarding studio projects.
• Manage stakeholder expectations, ensuring alignment with project goals and deliverables.
• Regularly communicate project status, challenges, and successes to stakeholders.

• Implement and maintain efficient planning and execution practices to streamline processes and enhance project success.
• Utilize our project management tool, Click Up, and methodologies to improve efficiency and productivity.
• Guide and support the team to ensure high-quality content delivery.
• Oversee production, from conceptualization to final delivery.

• Ensure that all creative output, including graphic design, digital content, and video production, meets the highest standards of quality and our established brand guidelines.
• Conduct regular quality checks and provide feedback to maintain…