Event Coordinator - WeHero Missoula, MT or Bend

Overview

At Submittable, we are transforming how organizations create social impact. Our platform empowers thousands of mission-driven organizations, from nonprofits to government entities, to make a difference in their communities and beyond. In 2024, our software helped organizations worldwide run 30,000 programs
, welcomed 1.2 million applicants
, and distributed more than $10 billion in funding through our products on behalf of clients.

We are on a mission to help organizations accelerate their impact, partnering with organizations focused on Equity & Social Justice, Children & Education, Creative & Arts, Health & Wellness, Economic Justice & Opportunity, and Environment & Climate. At Submittable, technology and purpose converge, offering a unique opportunity to contribute to meaningful change.

We are looking for an Event Coordinator to join the We Hero team who is passionate about creating meaningful volunteer experiences and thrives at the intersection of planning, logistics, and communication. In this role, you’ll help create memorable volunteer experiences that embody the WeHero brand and meet client expectations. Our events range from small gatherings of 10 people to large-scale virtual and in-person events of over 500 participants.

• End-to-End Event Logistics
  :
  Manage all aspects of event logistics from planning through execution, tailoring details to meet event objectives and client needs.
• Smooth Execution & Problem Solving
  :
  Ensure events run seamlessly and respond to unexpected issues with quick, solution-focused approaches.
• Effective Communication
  :
  Serve as the communication bridge between clients, vendors, and nonprofit partners to deliver clear, timely, and professional interactions.
• Budget Management
  :
  Oversee event budgets and track expenses to stay within event margins.
• Brand-Centric Event Collateral
  :
  Create high-quality event collateral (promotional materials, event pages, and volunteer experience guides) with a strong focus on WeHero’s brand identity.

• Project Management Excellence
  : 2+ years of project management experience, ensuring all event components are organized and streamlined.
• Quality Control
  :
  Attention to detail across all event aspects, from logistics to communication, ensuring high brand standards.
• Adaptability & Flexibility
  :
  Ability to adjust to changes and adapt plans as needed, while staying solution-focused.
• Passionate about Relevant Research
  :
  Actively seek out knowledge on current global topics and nonprofits from reliable, data-driven sources to enrich event experiences for clients.

• Experience with Asana
• Experience with Salesforce
• Experience with G Suite
• Experience with Canva and/or Adobe Creative Suite
• Flexible vacation time
• Work travel
• Freedom to self-direct learning and professional development
• Desire to make a positive impact
• We value a fun, collaborative culture — if work is not fun, we’re doing something wrong.

This is a hybrid role based in Missoula, MT or Bend, OR.

This is a full-time, non-exempt position. The annual salary for this position is $60,000.00
.

• Comprehensive health and life insurance with optional HSA, FSA, and DCA accounts
• 401(k) plan with employer match starting day one
• Equity stock options to share in our success
• Flexible hours, remote work options, and generous vacation and sick leave
• Paid parental leave for mothers, fathers, and adoptive parents
• Professional development stipends to support your career growth
• Opportunities to participate in community outreach and volunteer programs
• Monthly company-sponsored happy hours and gatherings

At Submittable, we believe technology is a force for good, driving social impact and enabling corporate social responsibility on a global scale. We are committed to fostering a workplace that values inclusion and belonging as central pillars of our culture. We embrace the strength of our diverse community by creating a safe space where employees feel empowered to share ideas and learn from one another.

We hire to reflect a range of backgrounds, experiences, and perspectives.

We believe AI can be a powerful tool for good. We are committed to using AI responsibly, ensuring fairness and accuracy in skill assessments. We do not allow the use of AI tools during take-home tests or interviews. For information on AI use in hiring, review our AI Guidelines & Policies. Need accommodations? Let your recruiter know early so we can support you.

We will ask you a series of questions to understand your experience. It should take approximately 15-20 minutes to complete.