Business Professional - Meetings and Events Specialist, Americas

SUPPLIERS:
See attached job description & job details from mgr below

Pay Rate? ##$$## (to worker)
#####/hr pay rate

Shift days/hours?
5 full-time days, 40 hours

Is a laptop needed?
Definitely

Onsite or remote work required:
Mix of onsite and remote due to current Covid regulations

Must have skills for this role:
Event management logistics/admin expert
Experienced to host calls remotely through Teams by using PPTs
Some experience with Webex, small digital Events
Experienced with event financials and budgeting

What types of interviews will be required? (phone, MS Teams, onsite, or n/a):
Remote through Teams and possibly onsite depending on availability

How would you describe the ideal person for this role:
A person who is enthusiastic to learn in a team of Event experts by providing excellent logistic and admin support to small sized commercial Events and is able to do multitasking, energetic and can-do attitude

Can you share what the work environment is like:
Informal, fast paced, global so flexible towards working hours

What is the work culture: collaborative and supportive

Is there an opportunity for this person to be converted to a Thermo Fisher employee if they excel: could be if budget allows, but no promises

Would you consider non-local candidates who are willing to relocate at their own expense: yes

What has been the most challenging part about filling this role in the past (if applicable): not at all, this is a job which is in high demand

Events Specialist

As an Event Specialist, you will be responsible for partnering with our commercial teams globally to support and/or plan a variety of small to mid-sized events and activities for the Material and Structural Analysis Division. Key focus in this role is to drive event logistics related to customer facing events, workshops, symposia, local commercial exhibitions, but also one-off webinars if required.

This position is ideal for somebody who has professional communication and project management skills and is passionate about the dynamic interaction between internal and external stakeholders while delivering the Thermo Fisher Scientific experience to our customers.

The Events Specialist will actively collaborate with our logistic partners and 3rd party event organizers and utilize the Event Management Tool to keep track of all planned events and conferences as part of our annual Events plan, with the goal of driving demand and return on investment. You will report into the Senior Events Manager.

Responsibilities:

• Manage commercial events including but not limited to: trade show participation, local/regional conferences, symposia, local workshops and user meetings, digital Events and webinars.

• Secure timely booth and venue arrangements for small to mid-sized commercial Events: coordinate the production, maintenance and schedule of booth materials (booth graphics/portables, pop-ups, furniture, services, etc.), manage all required shipping and storage requirements

• Coordinate/host event planning calls with business stakeholders to solidify event goals and objectives, prepare for decisions and ensure project alignment

• Coordinate the production of marketing tactics if required for each stage of the event.

• Coordinate hotel and transportation logistics for event attendees and staff (includes; venue selection, contract negotiation, execution and budget reconciliation); as well as manage the approval process for attendees per event.

• Capture and publish events on the Global Events Calendar

• Manage event registration tools

• Budget management for event and/or marketing budgets: communicate budget status on a regular basis; and timely and accurate management of invoices; including approval for payment, reconciliation against planned and actual performance, and estimated accrual totals at end of each quarter.

• Ensure leads are processed efficiently and delivered to MSD Analytics team in line with lead handling processing and GDPR guidelines.

• Execute and conduct post event reporting including; customer and staff feedback, ROI metrics, budget analysis and post-event recommendation for future decisions on participation

• Align within the overall Global MSD Events Team to…