Intake Specialist

INTAKE SPECIALIST Position Type:
Full Time, Non-Exempt

Location:

Minneapolis, MN (hybrid: remote + in-office)
About Mid-Minnesota Legal Aid Mid-Minnesota Legal Aid (MMLA) provides high-quality legal services to people with low income and others facing barriers to justice. We are committed to advancing racial justice, serving clients with dignity, and creating an inclusive, supportive workplace where staff can do meaningful work.

Why Work Here?

MMLA offers a hybrid schedule that balances remote work with in-office collaboration. Employees work four full days per week and enjoy Friday afternoons off (the office closes at noon). We also provide on-the-job training, mentorship, and opportunities for growth within the organization.

Position Summary The Intake Specialist serves as a compassionate, trauma-informed first point of contact for individuals seeking legal assistance in a fast-paced, high-volume environment. In this role, you will conduct guided, trauma-informed conversations with potential clients to screen for eligibility, gather relevant information, and document case details in a respectful, client-centered way that prioritizes the client’s safety, dignity, and well-being.

This role is not limited to direct intake calls. The Intake Specialist collaborates closely with other programs, legal units, and external partner organizations to ensure smooth coordination of care and services. You will work across teams to support shared intake goals, share information appropriately, and help connect clients to the right resources.

Primary Responsibilities Conduct trauma-informed, client-centered intakes, including eligibility screening and guided interviews to collect facts, write case summaries, and enter information into the Legal Server case management system

Manage a high volume of intake interactions across multiple channels simultaneously

Main intake phone line and direct caller inquiries

Callbacks to clients and community partners

Transfers and requests from our coordinated online intake collaboration system

Email inquiries related to intakes and referrals

Special unit requests from internal legal teams

Answer the main phone line and direct callers to the appropriate staff member or resource

Serve as a liaison to an assigned legal unit, participating in team meetings and supporting coordinated intake processes.

Collaborate with internal teams and external organizations (such as community partners, social service agencies, and other legal aid providers) to share information, coordinate referrals, and support clients across systems

Maintain and update office files and records in the electronic case management system

Greet visitors, assist clients at the reception desk as needed, and provide occasional front desk coverage

Identify opportunities to improve intake workflows, communication practices, and internal processes to increase efficiency and consistency in client service

Apply MMLA’s Racial Justice Values Statement in all client and staff interactions

Perform other duties as assigned

Qualifications

Experience working with and a strong interest in serving diverse client communities, including people from marginalized backgrounds, people with disabilities, and people experiencing homelessness

Demonstrated commitment to trauma-informed, client-centered communication and guided conversations that prioritize client safety and dignity

Excellent written and verbal communication skills

Proficiency with Microsoft Office, including Outlook, Teams, and Word Ability to multitask, stay organized, and work effectively under pressure while maintaining a respectful and patient demeanor

Self-motivated professional who can work independently and as part of a collaborative team Knowledge of community resources preferred

Experience in legal services preferred

Fluency in Somali or Spanish is preferred

Must have a valid Minnesota address and reside in Minnesota to be eligible for this position

Compensation and Benefits The salary range for this position is $52,661 to $56,946 annually, depending on experience. Benefits include family medical and dental insurance, short- and long-term disability, life insurance, a 403(b) with employer match, an FSA, employee assistance programs, and generous paid time off. Employees are eligible for benefits on the first day of employment.

How to Apply

Interested candidates should submit a resume, cover letter, and references at:(Use the "Apply for this Job" box below)./employment

If you need a reasonable accommodation to complete the application or interview process, please contact Megan Cook ect all other inquiries to hiring.

Mid-Minnesota Legal Aid is an Equal Opportunity/Affirmative Action employer. This position is subject to collective bargaining agreements.
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