Asset Management Specialist

## Asset Management Specialist Apply remote type:
Hybrid locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS**## The Asset Management Specialist supports the administration and accountability of university capital assets, including movable equipment. This role assists in maintaining accurate asset records, supporting inventory processes, and ensuring compliance with university policies, sponsored research requirements, and applicable regulatory standards. The Specialist works closely with academic departments, administrative units, and central offices.##

Key Responsibilities
* Assist with tagging and tracking university capital assets such as equipment and furnishings
* Support campus-wide physical inventory efforts by verifying asset location, condition, and records
* Maintain and update asset information in university systems and databases
* Assist with processing asset transactions including acquisitions, transfers, modifications, and disposals
* Review purchase orders, procurement card transactions, and internal documentation for asset classification and entry
* Verify ownership classifications (university-owned, grant-funded, or government property) and maintain required documentation
* Support compliance with university policies, federal regulations, and sponsor requirements related to capital assets
* Prepare routine reports for departments, central administration, and audit requests
* Identify discrepancies during inventory or record review and escalate to senior staff for resolution
* Provide customer service and guidance to academic and administrative units on asset procedures
* Assist with audit preparation by compiling documentation and responding to data requests
* May have to travel to commonwealth campuses to conduct inventories

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.## Critical Skills
* Proficient in Microsoft Word & Excel
* Strong verbal and written communication skills
* Ability to organize and manage schedules
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** Associate Degree2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###   
** BACKGROUND CHECKS/CLEARANCES
** Employment with the University will require successful completion of background check(s) in accordance with University policies.###  Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
** SALARY & BENEFITS
** The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.

One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information,…