Service Coordinator; Hybrid Remote

Ziehm Imaging
- Orthoscan Inc. is currently seeking a motivated, career‑oriented professional with a positive can‑do attitude to join our team as a full‑time Service Coordinator.

There’s something special about Ziehm‑Orthoscan. There’s a sense of pride that comes from building a product that helps improve people’s lives and making the most of ourselves as a company and as individuals. We know the success of Ziehm‑Orthoscan depends on every employee in our organization; it is our people who make the difference. We are on a new journey of growth, building on our assets: our brand, our financial strength, our global reach, and the strong commitment of our management and employees.

Our journey focuses on leveraging our strengths to become a truly sustainable growth company and, ultimately, one of the most respected companies in the world.

• The challenge of meaningful work – we offer constant opportunities to grow and develop world‑class skills and a truly rewarding career.
• A unique culture where people convert their passion into action.
• The kind of competitive compensation you would expect from a world leader.
• Ten paid holidays plus a generous PTO and vacation time plan.
• Great benefit plans, major medical, dental and vision.
• Company 401(k) plan with an employer match.

• You have a passion for serving others.
• Creative and fresh thinking in your work.
• A spirit of collaboration – you thrive when you work with a diverse range of people with different views, perspectives and priorities.
• The ability and experience to perform the job duties successfully.

Under the direction of the Customer Satisfaction Manager, the Service Coordinator is responsible for completing a variety of data entry assignments, maintaining logs, scheduling installations, tracking and processing Return Authorizations (RAs), and providing customer service to inbound callers and to other departmental personnel as needed.

• Continually provide exceptional customer service to both customers and internal stakeholders.
• Coordinate service dispatch calls, obtain purchase orders, complete forms for parts to be shipped by A/R.
• Serve as a liaison for Service to Sales and Accounting Departments.
• Log customer concerns using standard processes and within regulatory guidelines and serve as a liaison for service to all departments.
• Work with Sales Coordinator to schedule installations both domestically and internationally; update dispatch logs including the closing of service calls on a daily basis.
• Track Return Authorization (RAs). Create, close and send the appropriate documentation to customers for return parts.
• Schedule incoming service requests with the appropriate service team members.
• Be responsible for part ordering for customer orders.
• Participate in weekly department meetings.
• Escalate customer complaints to Regulatory Affairs or the responsible department.
• Create estimates, obtain purchase orders, and verify billing accuracy.
• Coordinate with sales and accounting to set up new customers and resolve contract/warranty concerns.
• Verify service reports for the accounting department to process for customer invoicing.
• Follow the company’s Quality Policy, the department’s Quality Objectives, and understand how the work performed impacts quality and overall customer satisfaction.

• High School Diploma or GED

• Minimum 2–3 years of customer service experience with an emphasis on addressing email inquiries and phone calls.
• Must have strong computer skills with various Microsoft applications.
• Salesforce or Service Max experience is a plus.
• Previous experience in the medical field is a plus.
• Scheduling and logistics experience is strongly preferred.

• Ability to work professionally with many different personalities and customers.
• Demonstrated passion for problem solving and serving customers.
• Excellent oral and written communication skills with a passion for working with customers.
• Ability to adapt and work efficiently in a rapidly changing dynamic environment with a willingness to manage multiple simultaneous projects.
• Strong…