Administrative Assistant 2

Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

Division of Developmental Disabilities (DDD)

4000 N. CENTRAL AVENUE PHOENIX, ARIZONA 85012

Would you like to be part of an amazing team that makes Arizonans thrive? At the Arizona Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov or  on the link to view ’Our DES’ video.

Come Join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Communicates and interfaces with multiple provider agencies statewide which serve our members who have intellectual and/or developmental disabilities and are on Behavioral
• Treatment Plans. Under PRC Chair direction, sends dispositions via email, fax or USPS. Using a spreadsheet, tracks the member plan through the entire PRC cycle.
• Assists with scheduling at least weekly the PRC meetings for teams which support numerous members. Attends all face-to-face meetings, possibly takes notes for the disposition of each member's behavior plan, and provides administrative assistance.
• In preparation for PRC meetings, sends out all schedules, redacts all plans, prints and assembles all plans for review.
• Maintains both hard copy and computer files of all Behavioral Treatment Plans and cooperates with IOC Coordinators to appropriately share information.

• HIPAA rules and regulations.
• Time management principles and techniques.
• Proper English usage, spelling and vocabulary, and telephone etiquette.
• Principles and techniques of administrative support functions, such as scheduling, routine email, letter, and memo composition, etc.

• Oral and written communication, including being effective with both internal and external customers.
• Note taking and composing meeting minutes.
• Using computer applications (e.g., full Microsoft Office, Adobe…