Transplant Allocation Coordinator 1 (Part-Time

Job

Location:

All Other
-See Job Description

Job Family:
Health Care

Full/Part Time:
Part-Time

Regular/Temporary:
Regular

Job Code: 8301HC

Employee Class:
Civil Service

"This is a fully remote position. Because the University of Minnesota is a land-grant institution dedicated to serving the state, residing in Minnesota is strongly preferred. Initial applicant review will focus on candidates who reside in (or are willing to relocate to) Minnesota, followed by the broader national pool."

A note on the schedule: This is a part-time role where we expect a minimum of 20 hours per week, though we ask for some flexibility as the shifts aren't fixed and can increase based on business needs.

55% Donor Tissue Distribution:

• Responsible for day-to-day allocation of ocular tissue for transplant.
• Keep track of available transplant corneas and pending transplant corneas, related to surgery schedule.
• Allocate available corneas to meet processing and surgeon needs and preferences.
• Work with Medical Director Designee and Laboratory Scientist staff communicating potential changes throughout the workday.
• Determine when available corneas and scheduled surgeries do not match and consult with the Transplant Allocation Manager or Director of Clinical Operations to determine best options, including deciding when to import transplant tissue from other eye banks.
• Coordinate tissue receipt and distribution with other eye banks.
• Coordinate tissue receipt and distribution with surgery centers.
• Document tissue requests received via Surgeon Portal, email, fax or phone in iTransplant.
• Document tissue distribution in a manner that invoices can be generated from the information provided.
• Approve tissue distributed for transplant for invoicing.

10% Document Standard Operating Procedures (SOPs) for Transplant Distribution:

• Maintain accurate and complete record of transplant allocation in iTransplant.
• Review criteria specified by each surgeon customer in collaboration with Transplant Allocation Supervisor.
• Review shipping resources and logistical preferences for each surgery location in collaboration with Transplant Allocation Supervisor.
• Maintain additional records required for reporting on tissues distributed to another eye bank or via another entity.
• Respond in a timely manner to requests for information from the eye banks that provided transplant tissue to LGS.

25% Shipping and receiving transplant suitable corneas:

• Coordinate and document the shipping and distribution of donor tissue in accordance with all related policies.
• Coordinate receipt and documentation of imported transplant tissue in accordance with all related policies.
• Be available to facilitate after-hours emergency tissue requests, including entering requests, identifying suitable tissue, and coordinating packaging and delivering with onsite staff when necessary.

10% Other:

• Perform other duties and projects as assigned.

At all times

General Responsibilities:

• Practice safe work habits at all times (e.g. Universal Precautions, OSHA guidelines).
• Routinely review and adhere to all Lions Gift of Sight and University of Minnesota policies and procedures.
• Practice effective, respectful, professional and proactive communication.
• Attend and participate in staff, technical and other meetings remotely as required.
• Log in and work during scheduled hours.
• Cover on-call shifts, if approved.
• Participate in strategic plan initiatives as assigned.

All required qualifications must be documented on application materials.

Required Qualifications

• Bachelor's degree in a scientific discipline; or an equivalent combination of education and relevant experience (totaling 4 full-time years).
• Ability to work well within the laboratory group and with collaborators.
• Excellent oral and written communication skills.
• Demonstrated customer service skills in a high volume or high-risk setting.
• Demonstrated ability to establish and meet utilization requirements.
• Demonstrated ability to work in a high stress environment.
• Ability to work occasional overtime.

Preferred Qualifications

• Experience in an eye bank setting.

The Department of Ophthalmology and Visual Neurosciences and its success is built…