Transfer Articulation Specialist

Position Title: Transfer Articulation Specialist

Department: Office of the Registrar

Reports To: University Registrar

Location: Remote

Position Summary:

Provides clerical support related to transfer articulation entry into the student information system. This work is being supported by the Title III grant to provide critical infrastructure improvements resulting in increasing the number of transfer guides and creating a smoother experience for students looking to transfer to Dominican University. The goal is to enter transfer articulation decisions from a shared drive into the appropriate organization within the student information system’s Catalog Master.

This position will interact with the Transfer Admissions office and Senior Associate Registrar and reports to the University Registrar.

Funding: Position is funded by the Title III‑F HSI STEM grant (#P031C210006) through 9/30/2026. The work of the Transfer Articulation Specialist is expected to reduce transfer barriers and increase STEM transfer student success.

• Data Entry
• Access information from the H:
  Drive
• Identify or build, if necessary, the appropriate Organization
• Enter the course equivalency and any related CORE designations
• Quality Control
• Work with the Senior Associate Registrar and Transfer Admissions Director on any questions regarding course equivalency decisions
• Work with Senior Associate Registrar and Transfer Admissions Director on transfer guide output, ensuring items display correctly

Perform other duties as requested, delegated, or assigned pertaining to transfer articulation entry.

Required Qualifications:

• Bachelor’s degree and a minimum of two years of curriculum management experience; or any equivalent combination of education and experience
• Experience using student information systems

Knowledge, skills, and abilities are the competencies, specific knowledge of a system or function, and the ability to perform and collaborate well with a team.

• Committed to fostering an equitable and inclusive working and learning environment
• Proficiency in MS Office programs and student database systems
• Demonstrated ability with accurate and efficient keyboarding skills
• Ability to take initiative and follow through with minimal supervision
• Demonstrated ability to communicate effectively and diplomatically in both oral and written forms to various stakeholders, including students, faculty, and administrative personnel

Preferred Qualifications:

• Experience with Jenzabar One
• 5 years of experience working in a registrar office focusing on curriculum management
• Previous experience with HSIs or minority serving institutions

Physical Demands:

• Ability to spend long durations of the workday sitting at a desk and working on a computer
• Ability to lift up to 15 pounds at times
• Accommodation will be made for applicants who cannot meet these physical demands

Salary and FLSA Status:

• FLSA Status:
  Non‑exempt hourly; 20 hours per week (part‑time)

Employment at Dominican University is contingent upon the successful completion of a background investigation.

Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values‑based, relationship‑centered learning environment.

Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty‑eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under‑represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first‑generation college students;

over half are federal Pell Grant recipients, illustrating their families’ level of…