Faculty Awards Administrator

Overview

Job Description

All interested applicants should attach a cover letter and resume in the supporting documents section of the application, preferably in a PDF format to avoid any formatting issues.

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment. We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds;

to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Reporting to the Senior Associate Dean, the role provides dedicated coordination and follow-through for faculty awards by supporting communication with faculty and nominators, coordinating timelines and required components across departments, and serving as a consistent point of continuity throughout the application process. This includes translating award requirements into clear, actionable timelines; organizing required materials and documentation; monitoring progress toward key milestones;

and proactively supporting follow-up to keep submissions organized, complete, and on track for timely submission. In addition, the role provides editorial support for faculty award materials and requires the ability to work effectively with scientific and technical content to assist with preparing submissions that are clear, accurate, and responsive to award requirements, while preserving faculty ownership of the scholarly content.

This position offers remote work eligibility, with the understanding that the Administrator will attend on-campus functions as necessary to support faculty needs. Per Rice policy 440, these arrangements may be adjusted based on operational requirements.

Hiring Range: $60,000 – $62,000

• Bachelor’s Degree (Degree in English, Communications, or a writing-intensive field preferred).
• 2+ years of related professional experience in program administration or coordination, grant writing, or editing.

• Strong written communication and editorial skills, with the ability to edit and refine complex written materials for clarity, accuracy, and alignment with award or fellowship requirements
• Ability to work effectively with scientific and technical content to support preparation of award and fellowship submissions while preserving faculty ownership of scholarly content
• Strong organizational and time-management skills, with the ability to manage multiple timelines, deadlines, and deliverables simultaneously
• Ability to translate requirements into clear, actionable timelines and next steps
• Strong attention to detail and commitment to…