Associate, Programs

Location

Dallas–Fort Worth, with some hybrid/remote work flexibility.

Standard full‑time work hours with several early morning and evening a month and occasional weekend events.

The Educator Collective is a nonprofit organization dedicated to strengthening educator and school‑leader efficacy and resilience through connection, collaboration, and continuous growth. Our organization offers high‑impact professional learning, well‑being‑centered interactive workshops and curated peer networks designed to create a culture of connection and well‑being for educators across North Texas and beyond. We believe deeply that when educators are supported, empowered, and connected, schools and communities thrive.

The Associate, Program supports The Educator Collective’s principal‑facing programs and plays an expanded role in the development, coordination, and execution of our educator‑focused programming. Under the direction of the Program Director, the Associate helps bring to life meaningful leadership development workshops and educator well‑being experiences that align with our organizational mission and values. This role is ideal for someone who is highly detail‑oriented and thrives in a dynamic, evolving environment.

The Associate shows up with poise and professionalism while creating welcoming, seamless, human‑centered experiences for educators and school leaders.

Event & Workshop Logistics

• Support logistics for events including principal workshops, alumni and advisory gatherings, summer intensives, educator well‑being events, and Leadership Labs.
• Coordinate venue details, room setup, AV needs, signage, hospitality, and environmental elements that elevate the participant experience.
• Support day‑of execution: vendor coordination, registration, materials setup, participant hospitality, and on‑the‑spot troubleshooting.
• Execute post‑event tasks including clean‑up, materials collection, and survey distribution.
• Support facilitators by scheduling prep calls, aligning agendas, and preparing event materials, e.g., printing participant packets, slide deck, activity supplies, as needed.

Event Operations & Budgeting

• Serve as a welcoming, responsive point‑of‑contact for program participants.
• Track attendance for workshops and community events.
• Maintain organized systems for pre‑work, program materials, communication, run‑of‑show documents, and logistical checklists.
• Support purchasing of materials, books, supplies, giveaways, and print needs for educator and principal programs.
• Track receipts and maintain organized budget records.
• Assist with vendor communication and venue coordination.

Program Development Support

• Assist the Program Director in developing session concepts, educator learning experiences, and event formats that reflect The Educator Collective’s pillars of well‑being, adaptive leadership, innovation, and community building.
• Conduct light research on activities, protocols, community‑building strategies, and educator‑relevant topics to inform session development.
• Support the creation and refinement of agendas, activity instructions, reflection prompts, and design assets for educator programs.
• Test or prototype hands‑on activities to ensure feasibility, timing, and materials readiness.

Program Execution Support

• Lead logistical execution of educator programming, including virtual/in‑person events, and educator well‑being experiences.
• Prepare materials and activity kits aligned to program design.
• Coordinate participant communications that create clarity, warmth, and excitement.
• Support environmental design that creates a welcoming, community‑oriented atmosphere.
• Serve as a consistent, relational presence during educator events that helps participants feel seen, supported, and connected.

Community‑Building & Engagement

• Support the facilitation of peer‑to‑peer connection structures (rounds, protocols, small‑group activities) by preparing, researching, and designing network structures.
• Help reinforce organizational norms, community values, and…