Program Coordinator, Graduate Interdisciplinary

Posting Number req
25216

Department Applied Mathematics GIDP

Department Website Link (Use the "Apply for this Job" box below).-mathematics

Location Tucson Campus

Address Tucson, AZ USA

Position Highlights The University of Arizona’s Applied Mathematics GIDP invites you to apply to the role of Academic Administrative Professional II. The University of Arizona Graduate College plays a central role in advancing graduate education, research excellence, and student success across the university. The Graduate College supports graduate programs by fostering an academic environment that prepares students for leadership in research, industry, public service, and academia.

Through collaboration with colleges and departments campus-wide, the Graduate College promotes innovative scholarship, professional development, and equitable access to graduate education, while upholding the highest standards of academic integrity and mentorship. Committed to student-centered support and institutional impact, the Graduate College drives initiatives that strengthen graduate outcomes, research engagement, and the university’s mission as a leading public research institution.

The Program Coordinator (Academic Administrative Professional II) will administratively manage the Graduate Interdisciplinary Program (GIDP) in Applied Mathematics in collaboration with the Chair and Steering Committee. The duties are highly varied with the primary responsibility of the position being to ensure all program goals and objectives are accomplished. This includes, but is not limited to, administrative support to the program Chair and Steering Committee, serving as the Graduate Coordinator for all graduate support functions including recruitment, admissions, financial assistance such as budgeting and organizing student financial support, enrollment and degree completion, assisting current students with administrative matters, planning program events, course scheduling and working on program matters/events in collaboration with the GIDP Administration Office.

Providing program- and student-related data to the Chair, drafting reports and providing requested data to GIDP Administration, the Graduate College, the Office of Assessment, and other supervisory bodies within the UA.

This position is eligible for a hybrid work schedule at the University of Arizona, combining on-campus and remote work in Arizona.

Outstanding

UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocationsservices, please visit talent.arizona.edu

Manage all fiscal matters including operations and recruitment budgets, travel, graduate student support, and purchasing under the direction of the Program Chair and the Graduate Interdisciplinary Programs Administration.

These duties include:

• Coordinate all student financial support, including the process of hiring graduate assistant and associate hiring, and ensuring that students meet program and Graduate College eligibility requirements.
• Budget and plan program events.
• Assist with the preparation of financial reports as necessary.

• Advise students on Graduate College and program requirements and assist in their course enrollment in collaboration with the Chair, and students’ advisors.
• Coordinate, track, and monitor degree completion progress internally and with Degree Auditors using the Grad Path system for each degree‑seeking student; advise students on requirements needed for timely program progression and completion.
• Ensure graduate student compliance with Graduate College policies and procedures.
• Work with advisors and Program Chair to assist students.

• Answer emails from prospective students and connect them with appropriate faculty.
• Work with Graduate College Admissions to ensure program faculty recruitment committees can access applications for discussions on decisions in UAccess Student.
• Coordinate admissions with Graduate College Admissions specialists.
• Organize recruitment events (prospective travel and scheduling, faculty and student scheduling, on‑campus/virtual social events).
• Advise admissions committee on graduate admissions policies and procedures.
• Submit reimbursement claims for catering at meetings.
• Preparation of student offer letters in collaboration with Program Chair, and college business offices.

• Record keeping of annual program assessment, record keeping of current students and alumni.
• Update the student handbook to reflect changes in UA policy and course…