Proposal Coordinator

Mahlum is an architectural and interior design firm that envisions a world where healthy human and environmental systems thrive. Across our work in community, cultural, healthcare, PK-12, and higher education facilities, we value inclusivity and strive to nurture underrepresented voices through collaborative engagement and thoughtful design.

We are seeking a Marketing Proposal Coordinator who is organized, curious, and motivated to contribute to the firm’s pursuit efforts. This role is a strong fit for an early-career marketing professional with 2 to 3 years of experience who enjoys collaborating with others, takes pride in thoughtful communication, and wants to grow within a team focused on meaningful work.

Marketing at Mahlum plays an important role in helping the firm pursue projects that serve our communities. Proposals and interviews are often the first chapter in establishing partnerships and introducing our values, ideas, and experience. Based in Portland, this position supports marketing efforts across both our Portland and Seattle studios and collaborates regularly with firm leadership and project teams to help win work that aligns with our mission.

Grounded in our shared values of Impact, Craft, and Presence, you may see yourself in some of the following:

A developing writer who is motivated to strengthen storytelling skills and translate technical ideas into clear, compelling language

Detail-oriented and precise, with strong proofreading skills and pride in polished work

Proactive and accountable, able to manage multiple assignments and anticipate deadlines

Energized by shared goals and collaboration within a focused, high-performing team

We are hoping for:

2 to 3 years of professional marketing, communications, or proposal coordination experience

Proficiency in Adobe In Design

Working knowledge of Microsoft Office

Strong written and verbal communication skills

Experience in architecture, engineering, construction, or other professional services industries is a plus but not required.

This role is based in our Portland office and follows a hybrid schedule, with a minimum of three days per week in the office. Additional in-office time may be required during active proposal deadlines. Mahlum supports flexible and remote work opportunities when project schedules allow.

This is a non-exempt position with a targeted starting annual salary range of $65,000–$75,000 ($31.25–$36.06 per hour), depending on experience. Employees are eligible for discretionary bonus compensation in addition to base salary. Non-exempt employees receive overtime pay in accordance with state and federal law.

Mahlum provides comprehensive benefits including 100 percent employer-paid medical, dental, vision, and life insurance; a 401(k) plan with immediate employer matching; paid time off upon hire; continuing education stipends; paid professional dues and licensing costs; paid volunteer time; charitable matching; and commuter benefits. We are committed to sustainability, justice, equity, diversity, and inclusion and participate in the JUST Label transparency program.

All applicants must live and work in the Portland metro area and be legally authorized to work in the United States without employer sponsorship.

For the full position description and application details, please visit our website .

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