Graduate Degree Audit Specialist

Posting Number: 2026316

Posting/Functional

Title:

Graduate Degree Audit Specialist

University Pay Plan

Title:

Graduate Degree Audit Specialist

Location: San Marcos

Department: The Graduate College

Recruitment Type: Open Recruiting

Job Type: Full-Time

Funding Source: Permanent

Monthly Salary: $3,173.00 - $3,580.00

Job Category: Non-Exempt

• Proficiency in professional, accurate, and timely communication with strong proofreading ability.
• Skill in detailed recordkeeping and maintenance of accurate, comprehensive files and documentation.
• Ability to prioritize work both independently and within a team environment.
• Demonstrated experience with Microsoft Office applications and in learning new technologies.
• Familiarity with office workflows and needs within higher education.

• Bachelor’s or advanced degree (or hours toward advanced degree).
• Knowledge of university policies, procedures, and faculty/staff rules and regulations.
• Experience working in academic affairs in higher education.
• Technical experience with network-based software.

The Graduate Degree Audit Specialist maintains student records including applying petitions from graduate advisors, reviewing and approving required forms and documents, changing student records as necessary or upon request, and running various reports to ensure student records are accurate and that students are on track to graduate in a timely manner. This also includes answering emails and phone calls from both faculty and students regarding registration and graduation policies, reviewing student graduation applications to ensure students have met all degree requirements listed in the university catalog, and reviewing curriculum and program changes to confirm they meet university policy regarding graduation requirements.

The team is also responsible for reviewing all theses and dissertations and ensuring rigorous formatting standards are met.

• Evaluate and process graduate student applications for graduation and ensure students have completed degree requirements.
• Maintain confidential student files and records through accurate and thorough documentation.
• Process degree audit petitions, update curriculum records, and maintain student degree audits.
• Ensure courses are applying to degree audits for financial aid eligibility.
• Run reports to ensure accuracy in records and for tracking students progress.
• Review and ensure degree audit templates and the Graduate Catalog have been updated when changes in curriculum have been approved.
• Provide general information and outstanding customer service to a wide population of students, faculty, and staff.
• Provide referrals to other offices or services on campus and serve as backup for reception as needed.
• Review theses and dissertations for proper formatting and assist with workshops for students.
• Assist with commencement.
• Perform other duties as assigned.

• Incomplete applications will not be reviewed. Please fill out the application in its entirety and include three references that can speak to your professional abilities. Your cover letter must address all required qualifications and speak to the job description – failure to do so may result in disqualification.
• This position will require occasional work outside of normal work days and normal work hours for specific events.
• This position is eligible for up to three days of remote work each week in line with university policy. This position is not eligible for Visa sponsorship.

Job Open Date: 02/11/2026

Job Close Date (posting closes at midnight): 02/25/2026

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

• Exceptional Benefits:
  Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
• Generous Time Off:
  Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
• Wellness and Balance:
  Access a FREE wellness program, plus mother and family-friendly resources to support your personal…