Faculty Affairs Project Coordinator

#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete .###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .**###   
** POSITION SPECIFICS
**** The*
* ** Office of Faculty Affairs
** is seeking a
** Faculty Affairs Project Coordinator
** to support the Center for Faculty Development and Advancement (CFDA) and the Office of Faculty Affairs by managing faculty recognition programs, coordinating professional development initiatives, and providing comprehensive administrative and event support. This role requires a detail-oriented, proactive individual with strong organizational, communication, and technology skills.
*
* Key Responsibilities:

**** Administrative Support
*** Maintain and update databases related to faculty awards, scholars, and professorships
* Manage access to digital platforms including Canvas, Microsoft Teams, Info Ready, Cvent, and other tools
* Maintain accurate records of program participation, feedback, and outcomes
* Coordinate timelines, reminders, and communications on behalf of the CFDA Director
* Collaborate with the Communications team to support branding, announcements, and news articles
* Prepare agendas, program materials, and presentations for meetings and events
** Event Management
*** Schedule and coordinate logistics for programs, trainings, and events
* Manage event setup, catering, A/V needs, and other logistical details
* Track attendance and gather participant feedback for continuous improvement
* Coordinate the Penn State Forum Speaker Series by supporting the planning committee in speaker selection, managing contracts and logistics, reserving venues, and partnering with speakers and campus stakeholders to plan and execute 4 events per academic year
** Project Support
*** Administer and support faculty recognition programs including:  + Non-Tenure-Line Faculty Awards  + Penn State Laureate  + President’s Award for Excellence in Academic Integration  + Faculty Scholars  + Evan Pugh Professorships  + Distinguished Professors
* Assist in the development and implementation of professional development programs
* Monitor program timelines and ensure deliverables are met
** Other Duties:
*** Represent the Center at internal and external meetings as needed
* Provide support for special projects and initiatives
* Recommend improvements to processes and systems to enhance program delivery
* May supervise part-time, student, or temporary employees
*
* Qualifications:

*** Demonstrated experience in program coordination, event planning, or administrative support
* Strong organizational and communication skills
* Proficiency with Microsoft Office 365, Canvas, Teams, and other digital tools
* Ability to work independently and collaboratively in a fast-paced environment
** Materials

Required:

*** Resume* Cover letter
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###   
** BACKGROUND CHECKS/CLEARANCES
** Employment with the University will require successful completion of background check(s) in accordance with University policies.###  Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
** SALARY & BENEFITS
** The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.

- Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees…