Academic Program Coordinator, College Liberal Arts

Position: Academic Program Coordinator, College of the Liberal Arts
Location: University Park

APPLICATION INSTRUCTIONS:

* CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

* CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

* If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Join the College of the Liberal Arts as an Academic Program Coordinator to provide key administrative support to the Department of Psychology undergraduate programs.

The Academic Program Coordinator supports undergraduate academic operations, advising services, course scheduling, graduation certification, events, and data management, while ensuring compliance with University, College, and departmental policies and procedures.

Responsibilities include but are not limited to:

* Coordinate undergraduate academic program operations including student records, registration changes, course scheduling, and classroom/exam logistics across University Park and World Campus.

* Help resolve student, faculty, and staff inquiries; directing appointments; and resolving complex scheduling, registration, and graduation issues.

* Partner with the advising team to manage course enrollment requirements, including prerequisites, exceptions, cancellations, and grade changes.

* Administer graduation processes by verifying eligibility, maintaining graduation lists, processing substitutions/exemptions, and coordinating departmental commencement events.

* Manage academic systems and operational infrastructure (e.g., LionPATH, 25

Live, internal databases), supporting course scheduling, classroom assignments, course enrollment rules, and student data tracking for reporting and program review.

* Support the administration of the departmental research subject pool and independent study processes, including approvals, tracking participation, and awarding credit.

* Provide backup support for graduate program operations and assist with departmental website content and social media communications.

World Campus referenced above refers to the online campus of Penn State;
LionPATH is Penn State's student information system.

The Academic Program Coordinator will also regularly use Microsoft Office 365, Zoom, Workday, and Penn State's iTwo (used for data access, analysis, and distribution).

Qualifications:

* Outstanding attention to detail and accuracy

* Driven to provide excellent customer service

* Effective organizational and problem-solving skills, with the ability to manage multiple priorities simultaneously

* Excellent communication (both verbal and written) and interpersonal skills

* Ability to work both independently and in a team environment

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required

Certifications:

None

Important Application Instructions:

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

Additional Information:

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position.

Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined…