Academic Program Coordinator

Location: University Park

APPLICATION INSTRUCTIONS:

* CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

* CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

* If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Pennsylvania State University, Department of Nutritional Sciences is seeking a detailed oriented and organized individual who will provide direct administrative and professional support as our Academic Graduate Program Coordinator for both our Graduate Program in Nutrition as well as our online Masters of Professional Studies. This position will be responsible for coordinating all aspects of the graduate program from assisting prospective students to processing graduate application materials, scheduling graduate courses, and certifying requirements for graduation.

The following duties/responsibilities of the Graduate Program Coordinator include but are not limited to:

* Serve as first point of contact for all current, new, and incoming graduate students.

* Coordinate the graduate student recruitment process: respond to prospective student inquiries; arrange campus visits (i.e. travel, lodging, events); assist with the planning and coordination of new student orientation.

* Monitor and update student progress towards achieving critical milestones, maintain student databases, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate paperwork with the Graduate School.

* Update Penn State's Graduate Student Systems using GRADS and ECRM.

* Process, monitor, and terminate all graduate appointments (including generating Offer Letters and Terms of Offer).

* Schedule graduate courses, assist students with course scheduling, update graduate course schedule each semester.

* Provide administrative support to the Graduate Program Directors (i.e., schedule and attend meetings, compose correspondence, create and maintain database).

* Update graduate student listserv and department forms.

* Coordinate Colloquium Speaker visits

* Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience and accreditation information

* Coordinate and plan graduation and award reception

* Process visa paperwork for international students via the iStart system

LOCATION

This position offers a flexible work arrangement that requires three days on campus and two days remote work during the academic year with less in office time over the summer. Questions related to flexible work should be directed to the hiring manager during the interview process.

QUALIFICATIONS

Applicants must be detail-oriented; have excellent organizational, customer service, communication, interpersonal, and problem-solving skills; be able to handle multiple tasks; and have the ability to work both independently and in a team environment.

Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams), Zoom, LionPATH, ECRM and Workday preferred

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Academic Program Coordinator - Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required

Certifications:

None

If filled as Academic Program Coordinator - Senior Support, this position requires:
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required

Certifications:

None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible…