Academic Personnel Specialist; BLANK AST

Job Summary

Under general supervision, administrative support to the Department Chair for Biological & Agricultural Engineering (BAE). Prepare faculty merit, promotion, appraisal, and new appointment dossiers. Facilitate faculty and all other academic personnel recruitments. Responsible for general support of the department Chair, including scheduling meetings, maintaining calendars, and drafting/editing correspondence. Coordinate and assist with preparing academic personnel reports and records. Prepare administrative portion of the Agricultural Experiment Station reporting for department faculty, including annual reports.

Work with BFTV CAO to manage, track deadlines and resolve administrative and logistical issues with regard to academic personnel. Provide load-sharing and backup for other Academic Personnel Specialists in BFTV cluster.

June 25, 2026

• No minimum education required.
• Experience with recruitment and working with personnel, accounting and travel policies and procedures in an academic or similar environment.
• Experience performing administrative support functions in an executive-level office environment, including using computer applications that support these functions.
• Experience writing and editing documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style.
• Organizational and analytical skills to anticipate problems, perform research, and develop creative solutions, including goal setting and delegating. High level organizational skills to work on projects with competing deadlines and to independently establish goals and workload priorities with flexibility in dealing with people and competing demands.
• Interpersonal and communication skills to interact orally and in writing with a wide range of people, including working with constituents from diverse cultural backgrounds and perspectives.

• Experience using campus/OP systems, including My Info Vault , UC Recruit, APHID, REEport, and other UC Davis financial, payroll and academic systems and applications.
• Experience with UCD policies and procedures on senate and non-senate appointments, merit, promotion, recruitment, salary administration, sabbatical leave and other relevant actions.
• Knowledge of Federal/State policies and procedures governing the submission and maintenance of Agricultural Experiment Station Projects.
• Understanding of payroll processing.

• 85% academic personnel
• 10% assistant to chairs and CAO
• 5% academic personnel business process improvement

BFTV is a large administrative cluster, providing administrative and technical support for teaching, research and outreach to the faculty, staff, and students of Biological & Agricultural Engineering, Food Science & Technology, and Viticulture & Enology within the two colleges of Agricultural and Environmental Sciences and Engineering. These departments and the Cluster have a combined estimated annual operating budget for teaching, research, outreach, and support of $70MM, composed of state, federal, and extramural funds, endowments, gifts, sales income, and other funding sources.

The Cluster supports 60 faculty, 120 staff, 140 other academic titles, and approximately 650 combined undergraduate and graduate students annually.

• Salary or Pay Range: $34.25 - $44.54/hour
• Salary Frequency:
  Hourly
• Salary Grade: STEPS
• UC
  
  Job Title:
  
  BLANK AST 4
• UC Job Code: 004725
• Number of Positions: 1
• Appointment Type:
  Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8am-5pm
• Location:
  
  Davis, CA
• Union Representation:
  Yes – CX
• Benefits Eligible:
  Yes
• This position is hybrid (mix of on-site and remote work). It requires onsite work 3 days and allows remote up to 2 days. Fully remote is not available.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision insurance premiums for you and your family
• Extensive leave benefits including pregnancy and parental leave, family & medical leave
• Paid holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid time off/vacation/sick time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing education allowance and education reimbursement program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• Work Life and wellness programs and resources
• On-site employee assistance program including access to free mental health services
• Supplemental insurance offered including additional life, short/long-term disability, pet insurance and legal coverage
• Public service loan forgiveness qualified employer & student loan repayment assistance program for qualified roles
• Retirement benefit options for eligible roles including pension and other retirement saving plans. More…