Academic Records and Student Finance Supervisor; Registrar SUPV

Under the general direction of the Student Services Director/Registrar, the Academic Records and Student Finance Supervisor provides operational oversight and direct supervision for academic records, student financial services, and campus-based student services functions within Continuing and Professional Education (CPE). The position oversees the delivery of services related to student records and grading, alternative funding programs, veterans’ educational benefits, workforce training funds, and enrollment support for campus-based and collaborative academic programs.

The incumbent is responsible for ensuring the accuracy, integrity, and compliance of academic records and student financial processes while interpreting and applying institutional, state, and federal policies and regulations. The supervisor manages staff responsible for records, financial services, and student support operations.

June 26, 2026 at 11:59pm

• Bachelor’s degree in higher education, business administration or a related field and/or equivalent training or experience.
• Minimum of 3 years experience in academic records, registrar functions, student financial services, or compliance-related roles.
• Experience interpreting and applying policies, regulations, and compliance requirements (e.g., academic policy, financial regulations, or similar).
• Experience supervising staff and managing service delivery across multiple functional areas.
• Experience managing complex processes and resolving issues involving multiple stakeholders and systems.
• Experience working with enterprise systems (e.g., student information systems, financial systems, or CRM platforms) and maintaining data accuracy and integrity.
• Strong analytical and problem-solving skills, with experience using data to support reporting, audits, and operational decision‑making.

• Experience in continuing and professional education, extension, or non‑degree program environments.
• Experience with student financial services, including alternative funding sources (e.g., workforce funds, veterans’ benefits, or similar programs).
• Demonstrated experience supporting audits, reporting requirements, or compliance reviews.
• Demonstrated experience leading cross‑functional initiatives and process improvement efforts.
• Knowledge of UC academic records policies, grading practices, and registrar functions.

• 30% – Academic Records and Grades
• 30% – Campus Services
• 10% – Supervision

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre‑college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment.

Beyond its community‑facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.

• Salary or Pay Range: $63,900.00 - $
• Salary Frequency: Annual
• Salary Grade: Grade 20
• UC
  
  Job Title:
  
  REGISTRAR SUPV 1
• UC Job Code: 006154
• Number of Positions: 1
• Percentage of Time: 100%
• Shift (Work Schedule): Manager will advise
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.