Koordinaattori

Aalto University Coordinator Position

Aalto University is a community of bold thinkers where science and art meet technology and economics. We identify and solve society's major challenges and build an innovative future. The university has six faculties, nearly 11,000 students and staff of around 4,000, including nearly 400 professors. Our main campus is located in Otaniemi, Espoo. Diversity is part of us, and we work continuously to ensure the diversity and non-discrimination of our community.

Therefore, we encourage qualified applicants from all backgrounds to join our community.

Aalto University School of Engineering promotes high-level science and innovation in industrial and built environment technology fields. We train the next generation of experts whose technical expertise combines with a strong vision for the role of sustainable development in the future of societies.

We are looking for an enthusiastic and skilled Coordinator for the School of Engineering's Learning Services.

Position:
Coordinator (Academic Affairs)

Employment Type:

Temporary (Covering a Vacancy) for the period 17.8.2026 – 31.10.2027. As a Coordinator, you will work as part of the School of Engineering's Learning Services in collaboration with program directors, teachers, and students.

Your responsibilities will include:

• Providing services and advice to students and teachers on academic matters, especially concerning master's programs.
• Tasks related to the graduation process.
• Handling student applications, including study plans, graduation applications, additional time requests, approvals.
• Secretarial duties for the Education Council and Teaching Excellence Assessment Group.
• Coordination of domestic internship grants.
• Coordination of teaching implementation (lecture and exam scheduling).
• Communication and website updates.
• Other possible tasks within learning services.

Your qualifications should include:

• An appropriate higher education degree.
• Ability to advise students and teachers smoothly in both Finnish and English; knowledge of Swedish is considered an advantage.
• A proactive, independent, accurate, and solution-oriented working style.
• Readiness to operate in a multilingual and cultural environment.
• Ability to manage several parallel tasks and schedules.
• Good digital skills and interest in learning new systems; experience with Sisu, Moodle/MyCourses, Salesforce, Power BI, Teams, and Drupal systems and use of artificial intelligence tools is considered an advantage.
• Experience and knowledge in academic administration, learning services, or the higher education sector is considered an advantage.
• Actively follow and analyze data as part of your work.
• A development-oriented team worker who can also support colleagues in change.
• Excellent communication and service skills, and the ability to communicate clearly across different channels.

We offer:

An interesting, responsible, and diverse job in the academic affairs of master's programs. You will become part of a committed and pleasant team that will introduce you to your role and support you in succeeding. We encourage and provide opportunities for continuous development of your expertise. Aalto University offers flexible working hours and partial remote work opportunities. The workplace is located on the evolving Otaniemi campus with multiple transportation links.

Additionally, Aalto University offers staff benefits such as a fitness discount at Unisport, a travel ticket allowance of 10€/month, and a MyHour wellbeing hour (which you can use an hour of work time per week for your own wellbeing).

The employment is temporary until the end of October 2027. The salary will be determined according to Aalto University's university salary system. The salary range is approximately  euros, depending on the candidate's experience. The start date is 17.8.2026 or according to agreement. An earlier start is also possible.

Interested?

If you are excited about the role and want to join our team, please submit your application and CV via the link below ("Apply Now!") by 1.7.2026. If you are already working at Aalto, apply for the position through your Workday employee profile (internal jobs/sisäiset työpaikat).

For more information about the role, please contact Minna Marin in and Mirka Jalonen onen during the application period.

We may invite candidates to video interviews during the application period. Based on the video interviews, we will make selections for further interviews. Due to the July holiday period, formal interviews will be scheduled in the first weeks of August, and inquiries will not be addressed in July.

Learning Services (LES) encompasses teaching, teaching development, and student-related services. LES supports Aalto University students by providing the services they need throughout their academic journey. Services are also offered to teachers and curriculum directors for planning, implementing, and developing teaching, as well as for the development of curriculums and teaching expertise. LES supports the…