HSA Program Coordinator

HSA Program Coordinator

The program coordinator is responsible for supporting faculty in the Department of Humanities, Social Sciences, and the Arts (HSA) in their work as academic advisors and in their teaching. Secondarily, the position shares some duties with the department's administrative coordinator, who has primary responsibility for a range of financial and administrative tasks relating to the day-to-day operations of the department, faculty searches, and special events.

Every student at Harvey Mudd must complete the HSA program in addition to the college's core requirements and major requirements. Because of this, the program coordinator interfaces with a large number of Harvey Mudd students seeking to navigate our course offerings.

The position requires excellent writing and verbal communication skills; an ability to master detailed information relating to the department's policies and programs and to communicate that information accurately to students as needed; knowledge of Canvas or equivalent learning management systems; an ability to quickly master online systems for managing course content and student information; and excellent organizational and interpersonal skills.

The program coordinator works under the supervision of the department chair but engages with all department faculty on matters including but not limited to student advising. The department chair appoints a faculty member to serve as advising coordinator, and this faculty member works especially closely with the program coordinator.

• Provide answers to routine HSA advising questions from Harvey Mudd students, redirecting to an academic advisor as appropriate. Hold office hours and advise undergraduate students on matters regarding the HSA program.
• Help to maintain advising records tracking students' progress through the HSA department's requirements (which all students must meet as a condition of graduation).
• Partner with the registrar's office and the department's faculty advising coordinator to regularly update the list of Claremont Colleges course offerings that count for HSA credit.
• Support the faculty advising coordinator in managing the transition to the college's new student information system (Anthology).
• Maintain the sections of the department's website that relate to course offerings, departmental policies, and advising, and assist in updating faculty pages, and posting department events and announcements.
• Assist HSA faculty members in developing and refining Canvas LMS sites for their courses and in the preparation of other course material.
• Assist HSA faculty members in special projects related to their teaching.
• Work in partnership with the administrative coordinator to manage tasks related to faculty searches when the department has an open faculty position.
• Perform other duties as assigned.

• Bachelors degree.
• At least three years of administrative or related work experience within an academic setting.

• Knowledge of Microsoft Office and G-Suite programs
• Knowledge of Canvas or equivalent learning management system
• Ability to work effectively with a variety of constituencies
• Ability to work independently, plan, prioritize tasks, and meet deadlines.

• Knowledge of Word Press or other website design tools

Category B:
All staff positions, regardless of remote work eligibility, require an initial 30-calendar-day on-campus work period. Based on an evaluation by the Area Leadership Group (supervisor, area leader and area Cabinet member) and HR, this position is classified as Category B as defined in the College's Remote Work Policy, with occasional ad-hoc remote work flexibility (as needed). Upon approval by the Area Leadership Group and HR, this position may work up to 0 remote work day(s) per week during the academic year and up to 1 remote work day(s) per week during the non-academic year.

Please note these days may vary depending on departmental and College needs. Additionally, remote work is subject to the College's remote work policy.

Standard working hours for this position will generally be from 8:00 a.m. to 5:00 p.m., Monday through Friday, though these hours may vary depending on departmental and College needs. All remote work arrangements, including ad-hoc remote work, must be approved by the direct supervisor, area Cabinet member and Human Resources, and are subject to periodic review based on institutional needs. These arrangements are neither guaranteed nor considered entitlements and may change due to factors such as employee performance, evolving business needs, or changes to the position.

While performing the duties of this job, the staff member is regularly required to sit; stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or…