Senior -H State & National Events Coordinator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.

For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Penn State Extension seeks an innovative, energetic professional for a 4-H State & National Events Coordinator with a passion for positive youth development to lead the logistics, promotion, and execution of high-level 4-H events. 4-H utilizes hands-on activities to foster critical thinking, leadership development, and community engagement.

The individual in this position serves as a representative of The Pennsylvania State University in delivering a comprehensive 4-H Youth Development program focused on large-scale event management. This includes managing the day-to-day activities for state-level competitions, national trips, and educational conferences, while building community collaborations and partnerships to drive attendance and public awareness.

Major responsibilities include:

• Logistics & Event Management: Plan, Manage, and Coordinate all aspects of state and national events, including venue selection, scheduling, participant registration, and on-site execution for judging and knowledge contests, member/volunteer recognition events, and leadership forums.

• Volunteer & Committee Leadership: Recruit, screen, and train adult volunteers to serve as event staff and judges, and work with Program Development Committees to create the event schedule.

• Communications & Outreach: Create and distribute marketing materials, including newsletters and social media content, to promote 4-H events and recruit youth and volunteer audiences.

• Travel Coordination: Manage registration, supervision, and transportation for participants in 4-H youth events held across the state or out of state.

• Financial & Administrative Oversight: Manage budgets for specific events, handle enrollment fees, and ensure all activities follow university policy and procedural expectations.

• Evaluation & Reporting: Implement program evaluation and documentation to measure event effectiveness and prepare reports for stakeholders.

• Youth Safety: Work with the 4-H Leadership team and event leads to ensure physical and emotional safety for youth and adult attendees at events.

• General Support: Perform other responsibilities as assigned by the Assistant Director of Programs and Area 4-H Educator.

REQUIRED QUALIFICATIONS

• The candidate should possess skills in program development, event logistics and management, and evaluation.

• Demonstrated positive human relations and effective communication skills necessary to work with youth, parents, and the public.

• Ability to carry equipment, educational materials, and supplies, with or without accommodation.

• Willingness to work flexible hours, including evenings and weekends as needed for events.

PREFERRED QUALIFICATIONS

• A degree in youth development, agriculture, communication, education, or a related field is preferred.

• Previous experience with 4-H programming or large-scale event coordination.

• Volunteer management experience.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage,employeesenjoyrobustretirementplansandsubstantialpaidtimeoffwhichincludesholidays,vacationandsicktime.

Oneofthestandoutbenefitsisthegenerous
75% tuitiondiscount, available to employees as well as eligible spouses and children.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS