Operations Assistant, Alexandria (Part-Time

For The Nations DC Operations Assistant Alexandria, VA
· Part time Company website

The Daytime English Operations Assistant provides administrative and logistical support to the staff and volunteers at the site, and supports students and children at the site. We are seeking someone with strong administrative and relational skills, a love for the families we serve, and a desire to share the Gospel of Jesus Christ.

For the Nations DC (FTNDC) is a nonprofit ministry serving English language learners and their children in the Washington, DC, metro area. As a ministry, we follow Jesus’ example in the Gospels, and the disciples' example in Acts, of loving people through deeds of mercy and words of truth. We offer educational programs for adults and children, with a focus on helping our new neighbors speak, read, and write in English.

We help meet their practical needs as they adjust to life in a new place. We also minister to students through sharing Bible stories, offering prayer, and being a safe space for students to ask questions about life and faith. We have offered hope and help to students from more than 60 countries. Our desire for our students is that they would truly flourish in our community and be transformed by the gospel of Jesus Christ.

Work Location, Hours, and Compensation:

This is a part-time position averaging 28 hours per week, for ~49 weeks.

This position is located at First Baptist Church of Alexandria, 2932 King Street, Alexandria, VA 22302. This position includes some on-site and some remote work.

School Year (August through early June)

• Mondays, setup at site
• Tuesdays, Wednesdays, Thursdays 8 am - 3pm on site
• Fridays, some in-person and some remote tasks/meetings

Summer (Mid
- June through July)

• July schedule and work location may differ from regular school year

This role also requires regular trips to pick up supplies at retailers such as BJs. Mileage for these trips will be reimbursed.

Primary Responsibilities

Logistical Support

• Set up and clean up the FTNDC site weekly
• Ensure hospitality is set up and cleaned up daily
• Inventory, purchase, and pick up site supplies (e.g, bread from bakery, hospitality supplies)
• Reconcile purchases made each month
• Oversee hospitality, clean up, and set up volunteers
• Actively coordinate with the FBC staff at the front desk to ensure students and staff can enter and exit the building

Administrative Support

• Coordinate the translations of FTNDC daytime English registration materials
• Keep registration information updated on FTNDC website
• Help site staff and volunteers with printing (registration materials, Bible lessons, etc.)
• Help update student and volunteer data at the end of each semester
• Create, send, and manage RSVPs for special events

Student Support

• Monitor the FTNDC phone line, FTNDC Whatsapp, and info email address
• Help students complete registration paperwork
• Reach out to students who are having challenges participating in classes to understand their needs and provide support or referrals
• Collect and record payments for classes
• Create and send out calendars, flyers and announcements to students
• Answer students questions about English classes/give referrals as needed

Early Childhood Support

• Regularly help early childhood workers to complete bathroom trips with children (hold open door and make sure safety policies are followed)
• Occasionally help with checking in children
• Occasionally provide help in a childcare classroom

Additional Responsibilities

• Participate in staff meetings, trainings, and prayer times

Required Qualifications

• Mature Christian with good standing with his/her local gospel-centered church
• Fully support the mission FTNDC
• Affirm FTNDC’s statement of faith
• Satisfactory background check
• High School Diploma or GED
• Previous experience working in an administrative or customer service role
• Demonstrated ability to work effectively and sensitively with people of diverse cultural and religious backgrounds
• Excellent attention to detail
• Excellent organizational skills and ability to prioritize multiple duties
• Self- starter; ability to work independently
• Flexible to changing needs
• Proficient at using the computer and basic programs such as Google…