Dept. Asst. - Undergraduate Studies Seattle -. S. Lohre [Work Study

Undergraduate Studies Program Assistant

Applicants must be enrolled students at Antioch University living in the United States

Start Date:

8/1/2026 End Date: 6/30/2027 Number of Positions: 1 Hours per Week: 20 Weekends

Required:

No Evenings

Required:

Yes

Supervisor:
Sara Beth Lohre Alternate Supervisor:
Cece Briggs

This position allows for remote work Yes Percentage of time that could be remote (0-100%): 80-90% Method to assess remote work:
Weekly/biweekly check-ins with supervisor & any support team involved.

Time estimates below reflect average weekly responsibilities. Tasks and workload may vary week to week depending on program needs, faculty requests, events, and ongoing projects.

• Support Undergraduate Program and faculty with projects as identified (10–12 hours/week)
• Send reminders to faculty regarding administrative needs, including updated syllabi submissions and department materials (.5–1 hour/week)
• Post announcements, events, syllabi, and other updates to undergraduate website or learning management systems (1–2 hours/week)
• Maintain and update undergraduate website content as needed (1–2 hours/week)
• Assist with organizing, labeling, and archiving digital program materials and department resources including websites (.5–1 hour/week)
• Help manage undergraduate program email communications and announcements (1–2 hours/week)
• Create flyers, announcements, and promotional materials for undergraduate events and initiatives (1–2 hours/week)
• Assist with promotion of MA Pathways opportunities for undergraduate students through outreach materials, informational flyers, website announcements, and digital communications (.5–1 hour/week)
• Assist with classroom reservation coordination for undergraduate classes, meetings, and events by communicating with faculty and university departments regarding scheduling and availability (.5–1 hour/week)
• Support student engagement and outreach efforts related to undergraduate programming (1–2 hours/week)
• Create events on campus for students including decorating grad cap and other community-building efforts.
• Support the commencement team in helping with pre-planning on the day of the event.
• Attend weekly meeting with supervisor at predetermined time (1 hour/week)
• Review progress on current tasks and projects
• Clarify priorities, timelines, and next steps
• Problem solve challenges related to assignments and departmental needs
• Take on special research assignments from faculty as requested (5–7 hours/week)
• Locate updated journal articles, books, multimedia, and educational resources (2–3 hours/week)
• Research internship and volunteer opportunities relevant to undergraduate students (1–2 hours/week)
• Assist with outreach spreadsheets, summaries, and organization of research findings (1–2 hours/week)
• Support with assessment practices and exit interviews (2-4 hrs/month)

Qualifications

• Strong written communication and organizational skills ∙ Attention to detail
• Ability to work independently and manage multiple tasks.
• Basic familiarity with Microsoft Office, Google Workspace, Canva, website platforms, or similar technology

Position Type:
Work Study Department:
Undergraduate Studies (UGS) Seattle