Cal-Bridge Doctoral Program Coordinator

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit (Use the "Apply for this Job" box below)..

The Cal-Bridge program is a partnership of all three segments of the California higher education system: 10 University of California (UC), 23 California State Universities (CSU), and 116 California Community College (CCC) campuses. The Cal-Bridge program consists of four distinct but interconnected programs: the undergraduate program, summer research program, doctoral program, and postdoctoral program, which together create a comprehensive, end-to-end pathway for undergraduate STEM majors from the diverse student population of the three systems through graduate school to a PhD, postdoctoral fellowship, and ultimately membership in the STEM professoriate or tech workforce.

The Cal-Bridge Undergraduate Program provides financial support, intensive mentoring and professional development for third- and fourth-year CSU students and sponsors summer research opportunities at major research institutions, with the goal of achieving competitiveness with their applications to PhD programs. The Cal-Bridge Summer research program provides research opportunities for CSU and CCC STEM undergraduates at UC campuses and leading research institutions nationwide.

The Cal-Bridge Doctoral Program provides doctoral fellowships and focuses on professional development in the areas of research leadership and pedagogy, continued development of professional networks, and acculturation into leadership careers in academia, government, and industry. The doctoral program is open to Cal-Bridge undergraduate scholars who matriculate to a PhD program as well as UC LEADS undergraduates from Cal-Bridge majors who matriculate to a UC PhD program.

The Cal-Bridge postdoctoral program, in partnership with the UC PPFP program, provides two-year postdoctoral fellowships at a UC or CSU campus, to further prepare scholars to become competitive faculty candidates.

Responsibilities

The University of California, Irvine is seeking a Doctoral Program Coordinator for Cal-Bridge. Under the direction of the Assistant Director for Administration and Finance, this position serves as the primary staff coordinator for doctoral and postdoctoral programs, working closely with program leadership to implement strategic initiatives, develop standard operating procedures, and drive continuous process improvements. The role acts as the central point of contact for scholars, manages program data systems, tracks key outcomes, and coordinates logistics for the Summer Institute, Summer Research scholars at the UCs, and FAST scholars at the CSUs.

The Coordinator also manages a broad range of financial activities, including processing stipends, fellowships, reimbursements, reconciling credit card charges, coordinating fund distribution, and maintaining compliance with campus procurement policies. Additionally, the role provides general administrative support, supervises student employees, trains staff on updated policies, and serves as a knowledgeable resource and liaison within the Cal-Bridge community and across UC campuses.

This is a fully remote position that will require travel up to 25% of the time to attend and participate in various Cal-Bridge meetings and conferences as requested. Doctoral and Postdoctoral Programs Coordinator Act as primary staff coordinator for all program efforts in support of the doctoral and postdoctoral programs. Work with program leadership to implement their strategic plan for the doctoral and postdoctoral programs.

Serve as the key point of contact to provide necessary information to doctoral and postdoctoral scholars. Identify and suggest process and system improvements. Develop SOPs and policies that enhance operations. Create and update manuals. Develop efficient and effective systems for acquiring, compiling, analyzing and managing information pertaining to the doctoral and postdoctoral programs. Create systems to track outcomes and demographics including doctoral degrees and career outcomes.

Attend and provide support for the doctoral Summer Institute. Coordinate contracts and logistics for Summer Research scholars at the UC's. Coordinate contracts and logistics for FAST scholars at the CSUs. Contribute to the program website and platforms as a marketing and program information tool. Financial Support Initiate transactions and complete all necessary…