LifeLong Learning Program Coordinator

Details

Open Date 07/30/2026

Requisition Number PRN
45789B

Job Title Program Specialists

Working Title Life Long Learning Program Coordinator

Career Progression Track P00

Track Level P3 - Career

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Variable

Work Schedule Summary

A flexible schedule is important. Classes take place on weekday evenings and on Saturdays. This position is expected to build relationships with instructors, students, and other members of the community, especially while classes are in session.

The anticipated schedule, which includes a 1-hour lunch break, is Monday through Thursday, 10:00 am-7:00 pm, Fridays 8:00 am-5:00 pm, and at least one Saturday a month.

HYBRID WORK OPPORTUNITY :
Employees must reside in the state of Utah but will have the opportunity to work a hybrid schedule of in-person and remote work.

VP Area Academic Affairs

Department 02203 - Youth & Personal Enrichment

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $45,000-$54,000

Close Date 09/18/2026

Priority Review Date (Note - Posting may close at any time) 08/17/2026

Lifelong Learning connects the University of Utah to adult learners (18+) across the state through in-person and online classes that promote personal exploration, growth, and community engagement. We program approximately 500 adult enrichment classes a year, spanning visual and performing arts, current events, recreation, wellness and relationships, literature, and so much more. We celebrate our community and foster campus connections and belonging for anyone who wants to learn.

We are working towards creating a better pathway for all people in our community to engage and work together in celebration of our differences and lived experiences. Part of University Connected Learning, we connect the world to the U through engaging programs and learning for a lifetime.

The Lifelong Learning Program Coordinator supports the planning, execution, and evaluation of personal enrichment classes offered through the Lifelong Learning program. This role ensures smooth classroom operations, oversees class materials purchasing, processes instructor and partner payments, provides exceptional customer service to instructors and students, and contributes to the development of new programming.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Purchasing & Accounting:

• Coordinate with instructors and colleagues to procure class materials and calculate special fees based on anticipated costs.
• Process instructor payroll in accordance with university policies, procedures, and deadlines.
• Receive and reconcile purchases and invoices to ensure accurate financial records.
• Process invoices, purchasing card (PCard) transactions, and other program-related payments in accordance with university procedures.
• Compile semester program and expense data, prepare financial summaries, and provide recommendations to support data-informed review of special fees and program costs.

Instructor & Student Support:

• Communicate promptly and thoroughly with instructors regarding required class materials, syllabi, handouts, and class needs.
• Respond to student inquiries and provide guidance throughout the course lifecycle.

Class Coordination:

• Facilitate setup and support for classes, including materials preparation and instructor assistance.
• Monitor and run classes, enroll/drop students, and manage class logistics.
• Be present for evening and Saturday sessions as scheduled.

Administrative Duties:

• Maintain accurate records in spreadsheets and databases in coordination with the team.
• Answer phone calls and monitor the Lifelong Learning email inbox in coordination with the team.

Program Development:

• Assist in catalog creation, maintenance, and distribution.
• Collaborate with team members to identify and implement improvements.

Team

Collaboration:

• Participate in weekly meetings and contribute agenda items related to program enhancements.
• Cross-train with other coordinators to ensure coverage during absences.
• Collaborate…