Project Controls Specialist

What We Offer:

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

We are looking for a Project Control Specialist to join ICE Team to improve infrastructure in our offices. The candidate must have a bachelor's degree, and five years of related experience. The candidate must also be self-motivated, work well with others, and have excellent writing, organizational, and communication skills. A flexible hybrid-remote work schedule is available after 30 days of employment.

• Invoicing & Financial Coordination
• Support monthly invoicing activities by gathering backup, organizing information, and assisting with reviews
• Assist with tracking subconsultant invoices and coordinating documentation
• Maintain invoice and billing logs to support timely processing
• Strong attention to detail with the ability to review documents for accuracy and completeness
• Proficient in Microsoft Excel (sorting, filtering, formulas, tracking logs, basic reporting)
• Ability to maintain organized project documentation and records
• Strong written and verbal communication skills Ability to coordinate with project managers, subcontractors, and vendors
• Time management skills with the ability to handle multiple tasks and deadlines
• Familiarity with construction/project management software (e.g., Procore, Bluebeam, or similar) preferred
• Experience managing and tracking RFIs (Requests for Information) and submittals
• Problem-solving skills and ability to follow up pro actively Ability to work independently and in a team environment
• Maintain a safe work environment.

• Bachelor’s degree in engineering, construction management, business, or equivalent fields

• 0-3 years’ experience in a leadership role in project controls; 1 to 3 years in a supervisory role is beneficial.
• Special
  
  Skills:
  
  This position requires excellent organizational skills in order to accommodate multiple tasks simultaneously and excellent communication skills at all levels. This individual must be a self-motivated individual and be able to work well with others

Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.

Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.

To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.

Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership…