Document Control Specialist
Gainesville, Alachua County, Florida, 32635, USA
Listed on 2026-06-01
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Engineering
Document Control Specialist
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission‑critical outcomes, operational advancement, scientific discovery and cutting‑edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact
The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob's standards, client requirements, and contractual deliverables.
Key Responsibilities- Set up and maintain the project document management system including metadata, numbering, and workflows.
- Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
- Receive, log, quality‑check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
- Manage document reviews, approvals, revisions, and version control with full audit traceability.
- Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
- Enforce document control procedures, standards, and naming conventions.
- Generate document reports that assist in managing workflow, status reports, and key performance metrics.
- Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
- Support project closeout, including turnover, as‑built records, and final archival.
- Provide system support and guidance to project team members.
OPEN TO ALL LOCATIONS NATIONWIDE
Here's what you'll need
- 2 years of document control experience within engineering, construction, or EPC project environments.
- Experience with electronic document management systems (e.g., Aconex, Project Wise, Autodesk Construction Cloud/BIM 360, Quick Base, Procore, EIDA, SharePoint, or similar).
- Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
- High diligence with the ability to manage large volumes of documents and competing priorities.
- Proficiency in Microsoft Office Products
- Experience supporting large, multidisciplinary engineering projects or joint ventures.
- Familiarity with ISO 900.
- Exposure to BIM deliverables and model‑related documentation.
- Associate or bachelor's degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.
Office, hybrid, or remote based depending on project requirements. Occasional travel may be required. Shift may require a 3PM-11PM work schedule.
Posted Salary Range:
Minimum 40,800.00 Posted Salary Range:
Upper 71,300.00
Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
The base salary range for this position is $40,800.00 to $71,300.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Locations- Greenville - South Carolina - United States
- Gainesville - Florida - United States
- Austin - Texas - United States
- Dallas - Texas - United States
- Houston - Texas - United States
- Bedford - New Hampshire - United States
- Hartford - Connecticut - United States
- Providence - Rhode Island - United States
- Denver - Colorado - United States
- Boise - Idaho - United States
- San Jose - California - United States
- Portland - Oregon - United States
- Moon Township - Pennsylvania - United States
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