Administrative Company Manager​/Assistant Production Manager MusicalFare Theatre Buffalo, N

Company Manager/Assistant Production Manager

Company Manager & Assistant Production Manager (Part-Time)

Musical Fare Theatre

Buffalo, NY
$22/hour | Up to 30 hours per week | Hybrid (Remote / Office / Theatre)

Musical Fare Theatre seeks a highly organized, responsible, and collaborative individual to support our productions, artists, and staff in an ever-evolving professional theatre environment. This part-time role is central to maintaining clear communication, efficient scheduling, and a positive company culture across all productions.

The Company Manager serves as a primary liaison between artists, production teams, and Musical Fare staff, ensuring smooth day-to-day operations from auditions through closing. The ideal candidate is detail-oriented, adaptable, discreet, and thrives in a fast-paced creative setting.

This position is hybrid, with work taking place remotely, in-office, and on-site at the theatre/rehearsals. Hours will vary and may include evenings and weekends, particularly during rehearsals, tech, and performances.

• Collaborate with directors, production teams, and staff to create and maintain rehearsal schedules.
• Help coordinate rehearsal room needs, production resources, and technical requirements with Production Manager/Technical Director (PM/TD).
• Serve as a liaison between cast, creative teams, and Musical Fare staff.
• Maintain open and professional communication with all production and creative staff.
• Be present and available during technical rehearsals and dress rehearsals to assist, problem-solve, and track notes. (Tuesday through Sunday of Tech weeks).
• Dependent on skills and experience, willingness to help serve as Assistant Stage Manager (ASM) or assist in technical/build roles when needed (additional hours allotted).

• Collaborate when needed to help maintain the annual production calendar.
• Assist PM/TD when needed with all production-related dates including auditions, rehearsals, tech, performances, production meetings, and space reservations.
• Reserve rehearsal and performance spaces with staff at Shea’s.
• Assist with lobby preparation and front-of-house coordination for performances.

• Help coordinate auditions, callbacks, and casting communications.
• Tracking of offers, contracts, and any artist communications.
• Assist with preview invitations and complimentary ticket requests.
• Distribute, collect, and track cast surveys.
• Handle scripts and scores, including copying, distribution, and return shipping.
• Maintain confidentiality and discretion with contracts, personnel matters, and private information.

• Contribute positively to company culture and team morale.
• Support the success and growth of Musical Fare Theatre through proactive problem-solving and “above-and-beyond” engagement.
• Serve as a welcoming and professional face of Musical Fare Theatre at rehearsals, performances, events, and community engagements, representing the organization with warmth, clarity, and professionalism to artists, audiences, partners, and stakeholders.

• Working knowledge of theatre operations, terminology, and production processes.
• Strong organizational and time-management skills.
• Experience with scheduling and coordination in a theatrical setting.
• Proficiency in Excel, Word, Google Workspace, and the ability to learn additional software as needed.
• Ability to think creatively when challenges arise.
• Excellent interpersonal and communication skills.
• Positive, adaptable attitude in a dynamic, evolving organization.
• Ability to work independently while collaborating effectively with a team.
• Reliable, deadline-driven, and detail-oriented.
• Experience in stage management or technical theatre is a strong plus.