Event Specialist

Event Specialist – Woodinville, WA

A full-time Event Specialist job in Woodinville, WA is available at Chateau Ste. Michelle. As an Event Specialist, you will coordinate primarily private events, internal trade events, and assist with the planning of consumer events (40-300 people) while providing exceptional customer and client experiences.

This is a full-time, hourly role that is eligible for tips. This position is primarily onsite, with limited remote flexibility. Depending on business needs and event schedules, remote work may be available up to one day per week, though it is not guaranteed. Remote work once per week is more common during winter months, while spring and summer operations require a fully onsite presence.

The typical schedule is Monday-Friday, with flexibility to work evenings and weekends as needed to support events.

Ste. Michelle Wine Estates is the largest wine company in the Pacific Northwest, and among the largest premium wine companies in the U.S, with roots dating back to 1933. Throughout our 90+ year history, what has remained constant is our unwavering commitment to quality, service to our customers, and connection with our community. We are proud that our award-winning wines farmed in Oregon and Washington are an expression of all the best things about the Pacific Northwest – the spirit of people, the abundance of the land, and the excellence-driven culture.

Our distinctive portfolio of wines, including Chateau Ste. Michelle, 14 Hands, Columbia Crest, Intrinsic, Liquid Light, Northstar, and Spring Valley Vineyard, are enjoyed across the U.S. and distributed in over 100 countries.

• Provide effective and concise communication across multiple departments and locations throughout Ste. Michelle including Sales, Marketing, Communications, Guest Services, and external contacts to ensure elevated level of service and experience for all guests.
• Support all phases of event execution, including pre-planning, wine sample ordering and coordination, scheduling, timeline and run-of-show troubleshooting, menu coordination with culinary teams, audio/visual coordination, and other administrative tasks as assigned by department leadership.
• Assist the Consumer Events and Concerts Manager with projects and operational needs related to concert season and internal requests, taking on various support roles as required.
• Plan and execute the internal SMWE VIP concert experience end-to-end, including logistics, guest flow, hospitality standards, and coordination with internal stakeholders.
• Collaborate with the events team to assist in planning and executing consumer-facing events, contributing to event concepts, logistics, and on-site management.
• Execute against monthly private event sales goals, maintaining awareness of revenue targets and actively supporting efforts to drive private and corporate event bookings.
• Act as the internal point of contact for onsite brand activations, media events and sales trade shows, coordinating logistics and ensuring brand standards are upheld.
• Provide on-site event leadership, including vendor coordination, guest engagement, problem-solving, and real-time adjustments to ensure successful outcomes.

• Able to lift and carry up to 50 pounds.
• Able to stand for extended periods of time.
• Ability to sit for extended periods of time at a desk.
• Ability to move tables and chairs in and out of event spaces.
• Ability to set up and break down event spaces.

• Must be at least 21 years of age with high school diploma or equivalent.
• Bachelor's degree is preferred in Hospitality Management, Communications, or related field.
• Two (2) or more years of administrative support role experience preferably in hospitality, with event planning experience strongly preferred.
• MAST 12 Class Permit and Food Handler's Permit required.
• Excellent verbal and written communication skills with advanced level of proficiency with Microsoft Office Suite, including Excel and MS Visio.
• Able to work in a fast-paced environment with frequent and overlapping deadlines.
• Excellent organizational, critical thinking skills and the ability to…