Arts NC State Special Events Coordinator

Arts NC State Special Events Coordinator

The Arts NC State Special Events Coordinator will report to the Associate Dean, University College & Executive Director of Arts NC State. They will provide support for special events in Arts NC State units and assist Ticket Central with data analysis and ticketing support for special events. The Special Events Coordinator will support ANCS events such as special meetings or panel discussions in our venues, special events related to exhibitions and strategic initiatives, celebrations, outdoor concerts, annual advance meetings, outreach events, orientation tabling, the ANCS tables for Packapalooza, award ceremonies, etc.

Job duties include:

• Coordinate special events for NC StateLIVE, University Theatre, the Gregg Museum of Art & Design, the Crafts Center, the Friends of Arts NC State Board, and ANCS Central Office.
• Provide support to Ticket Central by assisting with audience data collection and analysis, and ticketing for special events.
• Identify staffing needs for special events and design effective calendars and workflows.
• Hire and train student employees to support special events.
• Create an accessible, safe, and welcoming environment for all patrons, artists, and guests.
• Uphold Arts NC State operational guidelines and mission while remaining responsive to the specific needs of each event and community partner.
• Create and maintain special event coordination training guides, policies, and procedural documents.
• Serve as the primary liaison between Arts NC State units and central office for all special event-related communication and support.
• Manage Americans with Disability Act (ADA) requests during events, including ensuring accessible pathways are maintained, providing venue accommodations and resources.
• Ensure public areas are event ready, by monitoring cleanliness, preparation, and presentation of event spaces.
• Ensure attendee concerns are resolved courteously and effectively.
• Prepare and share accurate special event manager reports, including attendance numbers, injury/accident reports, and notable event data.
• Attend meetings with Arts NC State units to ensure close coordination between units and special event planning.
• Other duties as assigned.

Requirements and Preferences:

Work Schedule
- Monday
- Friday; 20 to 40 hours/week Monday
- Friday 9am - 5pm plus some evening and weekends required. Hybrid remote work possible as programming allows.

Minimum Experience/Education
- Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

Department Required Skills
- Excellent communication and relationship-building skills. Public-facing customer service experience. Experience working with teams. Ability to work non-traditional hours, including evenings, weekends, as dictated by event schedules. Excellent customer service, interpersonal communication, and organizational skills. Ability to use a computer and various software applications, including Excel, proficiently. Ability to learn new technology and software quickly. Ability to work independently with minimal supervision, display discretion and sound judgement, and meet deadlines.

Ability to perform data collection and analysis. Ability to develop shared systems and effective workflows to support cross-unit collaboration.

Preferred Years Experience, Skills, Training, Education
- Team management experience. Experience managing events in a higher education environment. Experience managing arts events. Box office or ticketing experience. Experience with project management software.

Recruitment Details:

Anticipated Hiring Range - $25/hour

Job Open Date - 07/10/2026

EEO - NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact  to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at  or workatncstate. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.