Event Planner

Job Information

Job Title:

Event Planner

Location:

Charlotte, NC, North Carolina Home Office

The Event Planner collaborates with EPRI event hosts to plan and execute multiple types of events of varying complexity to ensure a successful business outcome. The Event Planner provides expert consultation across the institute in an effort to drive consistent application of EPRI event protocol, branding and a successful event experience. The event planner exudes strong time management, project management and customer-focused communication to ensure clear and positive ROI for all EPRI Events.

• Responsible for collaboration, proactive engagement and end-to-end event management for events hosted by assigned key stakeholders and other event hosts, as assigned.
• Serve as the principal liaison between event host and suppliers throughout the planning and execution process.
• Cultivate and maintain effective relationships internally with key stakeholders, internal departments and vendors to ensure all EPRI regulations and event protocols are adhered to.
• Consult with event host to conduct needs assessment with the ability to fully grasp and help execute according to the intended outcome of the event.
• Responsible for developing, implementing and maintaining event project plans that deliver comprehensive view of event details.
• Prepare and manage event budget, review and understand contract details, monitor event staffing, coordinate creation and production of conference/event materials, manage invoice/fee reconciliation and payment, as well as conduct post-event evaluations to monitor and report areas that need improvement and/or require reconciliation.
• Consistently provide unparalleled customer service with an emphasis on strong communication, the customer experience and meticulous attention to detail.
• Accountable for all administrative tasks associated with event payment and time tracking.
• Travel to lead and provide on-site event support.
• Collaborate effectively with the Marketing Communications Partner to understand sector or institute goals needed from the meeting/event; develop a reliable and trusted business relationship with sector or institute management as a meetings/events conduit for business success.

• Bachelor’s degree or equivalent event planning or hospitality industry experience.
• 5 years event planning or hospitality industry experience preferred.
• Certified Meeting Professional (CMP) preferred.
• Working knowledge of meeting management system(s), web-based registration and communication tools and ability to learn other tools as developed to successfully execute and evaluate meetings/events.
• Interpersonal skills:
  Instill confidence and trust among event constituents; positively represent EPRI to members and vendors; effectively work with EPRI employees at all levels.
• EPRI SM&C:
  Able to incorporate EPRI Strategic Marketing and Communications team visions including consistent branding, communication and event experience guidelines in a purposeful, impactful way to all EPRI events.
• Familiar with basic audio visual equipment and event logistical items (e.g., sets, lighting, microphones, voting systems); familiarity of leading tools including event apps, communication, and registration tools, and other tools that lend themselves to promoting engagement and enhancing the event experience.
• Experience marketing events and trade show experience a plus.
• Experience in people leadership a plus.

• Expert people skills, particularly in terms of building confidence, demonstrating creativity and follow-through in an effort to support EPRI Event Experience.
• Strong verbal communication skills in order to lead production meetings, negotiate agreements, manage unexpected issues, interact effectively with wide variety of people and provide stellar customer service.
• Strong written communication skills in order to create, implement and evaluate event plans; ability to write various communications for stakeholders about events.
• Must be able/willing to travel significantly.
• Partners effectively with colleagues, customers and vendors.
• Takes accountability for personal excellence; confident & self-starting.
• Exceptional communication and follow-up, both verbal and written.
• Must be self-directed with strong project management.
• Poise and grace under pressure.
• Results-oriented, solid work ethic.
• Enthusiasm for event planning, communications and the EPRI Event Experience.
• Creative.
• Exceptional attention to detail and follow-up; ability to garner trust and confidence.
• Ability to manage time and competing/concurrent priorities.
• Ability to garner trust and confidence, mentor Event Experience Team staff and other internal staff EPRI in event protocol.
• Unquestionable ethics and integrity.
• Good interpersonal and influencing skills; thoughtful, consultative, offers recommendations.
• Desire to help others succeed.

The salary range for this position is $62,000 USD to $72,000 USD…