Event Planning Specialist

Great benefits. Competitive pay. We know these are some of the things people look for in a job. If you’re the kind of person who believes that honoring and empowering our nation’s veterans is more than just a cause — that it’s a calling — then we’re ready to meet you. When you join Wounded Warrior Project® (WWP), you’re committing to making a difference.

We make a commitment to you, too – helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose. At WWP™, we recognize our mission cannot be accomplished without our talented teammates, which is why we’re proud to offer benefits such as:

• A flexible hybrid work schedule (three days in the office, two days’ work from home)
• Full medical, dental, and vision coverage for both teammates AND family members
• Competitive pay and performance incentives
• A fun, mission-focused, and collaborative team environment

A mission that matters is just the beginning, so if you’re ready to get started, we’re ready for you.

• Support WWP Programs team with meeting and events logistics for warriors and staff, including site selection, rate negotiation, catering, and assisting with on-site event support.
• Negotiate rates with vendors, including with hotels, ground transportation, and audio-visual companies.
• Create event menus and negotiate pricing and contract details with catering companies.
• Identify cost savings to maximize donor dollars.
• Utilize expense controls and identify cost saving opportunities to manage budget effectively.
• Build out timelines, agendas, and activities.
• Utilize registration software to source venues, monitor event registration, manage budgets, and generate reports, e.g., Cvent and Salesforce.
• Facilitate communications among Travel & Events and other WWP teammates and departments.
• Collaborate with registration and travel teammates.
• Manage and prioritize multiple events.
• Adapt to challenging or difficult situations by promptly identifying alternatives and changing procedures, methods, and processes.
• Participate in events and meetings marketing as appropriate.
• Perform recordkeeping tasks using registration software e.g., Cvent, Salesforce.
• Perform financial reconciliations for events, Process invoices, receipts, reconcile billing and verify with accounting.
• Prepare comprehensive and readable financial reports.
• Conduct contract and invoice reviews for identified events, e.g., tax exemption and banquet event orders (BEO).
• Perform event close-outs with detailed summaries, including budget reviews with internal teammates, distribution of surveys for feedback, and future improvements.
• Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
• Other duties as assigned.

• Working knowledge of event management.
• Demonstrated ability to manage events of varying complexity.
• Strong project management skills.
• Demonstrated ability to effectively manage multiple priorities, prioritize tasks, and work well under pressure.
• Ability to work in a fast-paced and changing environment.
• Strong organizational and time management skills.
• Demonstrated ability to be flexible and adapt to changing priorities and meet deadlines.
• Ability to interact with diverse team members, leadership, and external vendors, and build effective working relationships.
• Team player, with ability to respond with flexibility and understanding.
• Strong interpersonal skills.
• Demonstrated ability to interact effectively with diverse individuals and build effective working relationships.
• Demonstrated emotional intelligence.
• Ability to respond to…