Event Manager - Special Events; Hotel Sales

Event Manager - Special Events (Hotel Sales)

Full Time Addison, TX, US

Employment Type: This is a full-time, temporary position scheduled to run through December 31, 2027.

Location: This is a remote position; however, 25% travel is required. Candidates must be based in a location with convenient access to a major airport to support timely travel for events and meetings.

The Event Manager supports the Senior Event Manager and Director of Special Events in planning, coordinating, and delivering high‑quality events for the Special Events Team for a large, global hotel chain. This role is responsible for managing logistics, communications, vendor coordination, branding needs, and event reporting. You will play a key role in ensuring every event - internal or customer‑facing - is executed smoothly, professionally, and in alignment with stakeholder objectives.

This position requires strong organizational skills, exceptional communication, and the ability to manage multiple projects simultaneously in a fast‑paced environment.

• Partner with internal stakeholders to gather requirements, align on objectives, and ensure accurate and timely event execution.
• Create and distribute internal and external communications, agendas, presentations, and event-related Power Points.
• Manage branding needs by submitting requests, uploading assets, and coordinating with internal platforms and design teams.
• Monitor and manage generic event inboxes, responding to inquiries within 24 hours.
• Handle attendee registration, including uploading lists, tracking RSVPs, processing cancellations, updating statuses, and maintaining registration platforms.
• Support the contracting process using standard agreements (service, entertainment, speaker agreements).
• Prepare and issue RFPs based on event needs using the standard RFP template.
• Maintain event financials, including expense submissions, vendor billing, and reconciliation in line with department procedures.
• Assist with the setup, coordination, and delivery of live, hybrid, and virtual events.
• Oversee assigned work streams for larger or more complex events to ensure deliverables meet expectations.
• Attend internal and industry events or site visits as required.
• Develop post‑event surveys, track responses, and prepare insights and reports.
• Capture and document key outcomes, lessons learned, and recommended improvements.

• Proven experience planning, coordinating, and executing events from concept to completion.
• Strong organizational and time‑management skills; able to handle multiple events and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Experience managing budgets, negotiating vendor contracts, and tracking expenses.
• Ability to evaluate event performance using KPIs and participant feedback.
• Flexible approach to work hours and able to support additional duties as needed.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Web Ex, and Zoom.
• Experience with Salesforce and Micro Strategy is preferred.
• Professional appearance and manner.
• Experience in the hospitality or travel industry is an advantage.
• Paid Time Off (PTO)
• 401(k) with 3% employer match (after probationary period)
• Fully employer‑paid medical, dental, and vision insurance for the employee