Finance Administrator

Finance Administrator

Join to apply for the Finance Administrator role at Opply
.

Opply is one of the fastest growing VC‑backed startups in Europe, now expanded to the U.S. We’re offering huge opportunities for progression in both the UK and the U.S. as we continue to grow. We automate the entire ingredient ordering process for SMB brands, partnering with the world’s biggest suppliers and delivering AI‑driven pricing, forecasting, and credit.

Location
:
Chicago (Hybrid)

Salary
: $60,000 pa + Benefits

As our Finance Administrator, you’ll keep our U.S. finance operations running seamlessly, managing day‑to‑day payments, invoicing, and reconciliations while supporting our U.K. team.

• Oversee day‑to‑day financial administration across the U.S. and U.K. entities.
• Manage customer credit limits, approvals, and ongoing credit health tracking.
• Process and reconcile invoices, payments, and receipts, ensuring compliance with U.K. and U.S. financial policies.
• Liaise with suppliers, customers, and internal teams to resolve payment and billing queries quickly.
• Track overdue invoices, manage collections, and maintain accurate record of communications.
• Assist with monthly and year‑end closing activities, preparing reconciliations and supporting documentation.
• Support compliance with local regulations, including U.S. sales tax and international transaction requirements.
• Maintain accuracy and completeness of accounting systems and databases.
• Contribute to process improvement initiatives to streamline operations and improve reporting accuracy.

• 2–5 years in accounting, finance administration, or bookkeeping.
• Experience managing both accounts payable and receivable in a fast‑paced B2B or tech‑enabled environment.
• Familiarity with U.S. accounting practices, including sales tax handling and state‑based compliance, and ideally exposure to UK accounting principles.
• Experience with accounting or ERP software such as Quick Books, Xero, Net Suite, or similar.
• Strong Excel or Google Sheets skills for reconciliations and reporting.
• Experience reconciling multi‑currency transactions and managing cross‑border payments (bonus).
• Exposure to audit preparation and working with external auditors.
• Experience in or around food & beverage, manufacturing, or B2B trade industries is a plus.

• Detail‑oriented and highly organized – you take pride in keeping numbers accurate and systems clean.
• Confident working autonomously but proactive in communicating with global teammates.
• Comfortable working across time zones and collaborating with both UK and U.S. colleagues.
• Naturally curious about financial systems and process improvements – you spot inefficiencies and suggest fixes.
• Reliable and discreet – you handle sensitive financial information responsibly.
• Excited by the idea of working in a scaling company where you can help shape how the finance function evolves.

• Competitive salary.
• 33 days holiday a year (including public holidays).
• Regular global retreats to meet the whole team.
• Flexible working hours & hybrid/remote working.
• Office hubs in UK and US.
• Benefits allowance for gyms, health care, and wellness.
• Regular team socials.