Part-Time Financial Operations Coordinator

ABOUT SCHOOLKIT
We are a team of experienced educators who train and support schools, districts, and states to help all students meet college and career-ready standards. We believe that excellent teaching is the foundation of equitable schools. Working in partnership with local educators, we help improve instruction and leadership through content and curriculum-specific training, coaching, and strategic planning. Together, we build schools and systems that help all students succeed.

More information about our current and past work is available at

THE ROLE
We are seeking a highly organized and detail-oriented Part-Time Financial Operations Coordinator to join our team for up to 25 hours per week. This role will be primarily responsible for ensuring accurate, up-to-date financial information across School Kit. The Financial Operations Coordinator reports to the Director of Operations, collaborates frequently with the Senior Manager, Finance & Contracts and is a member of the Operations Team.

A successful candidate has knowledge of general accounting and bookkeeping practices, as well as exceptional customer service orientation. The ideal candidate is able to work independently on tasks/projects, has superior organization and analytical skills.

This part-time, non-exempt position can be based from a home office anywhere in the U.S. Depending on location, expected travel time is 5-10% for retreats or other team meetings.

The Financial Operations Coordinator is expected to create a part-time schedule in partnership with their manager during School Kit’s regular working hours (Monday - Friday, from 9:00 am - 5:00 pm ET.)

RESPONSIBILITIES
Bookkeeping and Finance (75 - 85%)

• Maintain financial records according to best accounting and administrative practices
• Work with employees, contractors, vendors, bank, and external accountant to investigate and resolve financial issues, as necessary
• Prepare invoices and service trackers for submission to clients
• Track, manage, classify, and reconcile all bank and credit card transactions
• Process expense reimbursements for employees and contractors
• Process vendor invoices and payments
• Ensure all expenses are properly scanned and backed up with supporting records i.e., invoices and receipts
• Work with the Director of Operations to prepare financial statements and financial reports
• Maintain clients'tax-exempt forms and ensure they are up to date.
• Manage Quick Books Online work streams, including supporting planning and forecasting, streamlining active expense accounts, and tagging invoices with project IDs.

General Finance & Operations Support (15 - 25%)

• Serve as the administrator for accounting software systems (Quick Books Online), helping to troubleshoot and ensure effective use of systems
• Provide financial operations support in the organization's Customer Relationship Management system (CRM)
• Assist with audits, as necessary
• Assist in creating and setting budgets
• Actively participate in documenting accounting process and procedures
• Assist in the evaluation, selection, development, and implementation of financial/accounting systems and procedures
• Provide other financial and operations support as needs arise and provide backup support to the Director of Operations and Senior Manager, Finance & Contracts

EXPERIENCE

• At least 7 years of bookkeeping experience in a professional services-based industry
• Deep knowledge in GAAP accounting/bookkeeping practices and processes
• Minimum of Associate’s or bachelor’s degree in accounting, finance, or related field preferred

SKILLS

• Advanced Proficiency with Quickbooks Online financial and accounting software application
• Ability to adapt to and learn new financial systems and procedures
• Exceptional attention to detail and the ability to manage across multiple work streams effectively
• Strong problem-solving, and analytical ability
• Ability to work both independently (a self-starter) and collaboratively
• Approach the work with a flexible, innovative, and service-oriented perspective
• Excellent written and verbal communication skills for use with a variety of stakeholders
• Intermediate to advanced proficiency using Google Sheets and Excel for data entry and development of…