Accounting Assistant III; Remote - Arts and Sciences

Position Summary

Scheduled

Hours:

37.5

This role serves as the primary budget and financial support person for multiple academic units, while also serving as a member of the Arts & Sciences Finance Cluster. Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events. This position is responsible for preparation and administration of department budgets, accounts, and reports.

Responsible for making sure the departments’ financial resources are used in the most efficient and effective manner. This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.

Accounting/Financial Systems (Workday)

• Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
• Review all purchases for appropriate grant or university funding allocations and correct budget coding.
• Review procurement card transactions for university compliance; code for accurate budget reporting for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.
• Process spend authorizations; review supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Process internal and external invoices.
• Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
• Enter requisitions into the Marketplace purchasing system and monitor purchasing process.

Budget

• Work closely with academic unit leadership on annual budget process and requests. Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Complete year-end financial closing procedures.

Human Resources/Payroll

• Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.

General Reporting

• Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.

Perform other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education: Required

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications / Professional Licenses: No specific certification/professional license is required for this position.

Work Experience: Accounting, Business, Administrative Support (3 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

Preferred Qualifications:

• College degree, business or vocational school.
• Bachelor's degree
• No additional certification/professional licenses unless stated elsewhere in the job posting.
• Accounting/Bookkeeping (4 Years)
• Accounting, Accounting Journal Entries, Communication, Confidentiality, Deadline Management, Detail-Oriented, Error Correction, Financial Transactions, Invoices, Meeting Organization, Microsoft Office, Multitasking, Oral Communications, Service Oriented, Sound Judgment, Workday Software, Work Efficiency

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: (Use the "Apply for this Job" box below)./

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages…