Payroll Tax - Payroll Tax Coordinator

Posted Thursday, January 22, 2026 at 7:00 AM

provides business management services like Payroll administration, Training, Human Resources, and more for our various other companies:
Meridian Services, Zenith Services, Morning Sun Financial Services, and Little Stars. All of our companies work together to administer high quality professional services for staff while also supporting people with disabilities, the elderly, and their families.

Payroll Tax Coordinator

Monday-Friday typical daytime business hours. Work from home eligible after 90 days of employment.

This position works in conjunction with the Tax Director and/or the Payroll Director to prepare and file quarterly and annual payroll tax returns by due dates.

• Includes reconciliation of all payable accounts.
• Assist with the preparation of the Federal 941, including the Schedule B/R quarterly.
• Assist with the preparation of quarterly SUTA reports and make the SUTA payment and adjust journal entries quarterly.
• File the state withholding tax return quarterly.
• Files local, municipal or school district tax returns and makes all payments for states with these tax types.
• Schedule daily, weekly, monthly or quarterly tax deposits, as mandated by the tax jurisdiction.
• Update Payroll Audit Trail spreadsheet with payroll information and taxes required.
• Schedule tax payments as required by law.
• Confirm payments are debited from the bank account, prepare the cash journal entries in Great Plains for each payment type.
• Manages all federal and state employer accounts for new payroll agent clients.
• Apply Unemployment Insurance rate and limit updates to the individual employees EBS Panel in Great Plains.
• Process new hire paperwork.
• Verify eligibility for employment.
• Review Tax Info Form for tax-exempt status.
• Responsible to complete quarterly internal audits and all state-mandated audits.
• Will help with the Year End FICA refund process.
• Terminates client employers’ federal and state accounts as needed and maintains client logs.
• Assist consumers/employers in completing required paperwork.

• Education:
  
  a 2-year degree in accounting is preferred but not required
• 1-5 years of job-related experience.
• Proficiency in spoken and written English communication
• Must meet licensing requirements of the State or County.
• Successful clearance of Department of Human Services background check
• Successful clearance of Motor Vehicle Background Check and acceptable driving record per Company Policy

• Medical, Dental, and Vision insurance offered
• Paid Time Off including 16 hours of Paid Volunteer Time
• 401K plan with employer matching after 1 year
• Supplemental Insurance and Pet Insurance offered
• Childcare at Corporate Office for Employees
• Pet-Friendly Corporate Offices
• Fun events including:
  Annual Company Picnic, Wednesday Snack Days at Corporate Office, Annual Summer Bags Tournament, and more!
• MERSC Discounts at MN Events and Businesses

Orion Associates has been recognized for its commitment to a healthy workplace and commitment to volunteerism by many organizations including Minnesota Business, Twin Cities Business Journal, INC Magazine, Forbes and others. Voted TOP 100 Workplaces in the Twin Cities by Star Tribune and Minnesota Business!

Orion Associates is an Equal Opportunity Employer. Qualified candidates are encouraged to Apply Today!