Budget & Finance Project Manager

The City of Oxnard's Public Works Department, Special Districts Division, is searching for a Budget & Finance Project Manager who is an excellent communicator, well organized, and has strong attention to detail. The ideal candidate will have experience in budget development and financial analysis and will be responsible for principles, methods and practices of municipal finance, budgeting and accounting.

• Contribute to the maintenance and analysis of assigned accounts and other account subsystems such as accounts payable, accounts receivable, payroll, inventory, grants, fixed assets and revenues

• Interpret and apply federal, state and county laws, regulations, and policies related to governmental accounting practices and generally accepted accounting principles

• Post, balance and reconcile accounts and analyze budget transactions

• Schedule tasks to meet established fiscal deadlines; coordinate financial related matters; provide training and guidance as necessary

• Contribute to the preparation of the Division’s annual budget and assist in the year-end budget analysis

• Conduct comprehensive financial analyses including development of recommendations for budget adjustments as necessary

• Assists in reviewing data and research related to Council agenda staff reports

• Analyze Division budgets for compliance with financial guidelines and City Policies and Procedures

• Gathers and analyzes data on existing programs; performs complex statistical analysis, conducts surveys and prepares proposals, including financial policy and procedure requirements

Payroll/Classification

Title:

Administrative Services Analyst, Senior

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

The normal work week is Monday through Thursday, 7:30 am to 5:00 pm, and alternating Fridays, 7:30 am to 4:00 pm. Depending on the area of assignment, staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available for additional hours in response to workload peaks and changes in departmental needs.

This position is considered exempt and is not eligible for overtime pay. The standard work environment varies depending on assignment, but is typically either dependent on each position, which is primarily in an office setting, or out in the field. The City does not offer hybrid or remote work (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.

Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.

Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

Performs other duties of a similar nature and level as assigned.

Positions assigned to fiscal analysis may be responsible for:

• Providing accounting, budget, financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);
• Researching discrepancies and reconciling funds and accounts;
• Preparing financial reports;
• Analyzing and…